Procurement Officer at Finn Church Aid (FCA)

About US:

Finn Church Aid (FCA) is the largest Finnish international aid organization. We operate in 14 countries, where the needs are most dire. We work with the poorest people, regardless of their religious beliefs, ethnic background or political convictions. Our work is based on rights, which means that our operations are guided by equality, non-discrimination and responsibility. FCA operates in Yumbe, Obongi, Rwamanja and Kyaka II Refugee Settlement under different donors which include UNHCR, ECHO UNCEF among others.

Job Summary: The Procurement Officer is responsible for managing supply chain processes for both field. He/she will be engaged in the day-to-day procurement process and report.

Key Duties and Responsibilities:  

  • Support supplier registration and filing of all related documentation in the department.
  • Collect and update data entry of procurement related tasks and ensure all details are upto date at all times.
  • Support and follow up with suppliers and finance department to ensure timely payment of suppliers on a weekly basis
  • Track the outstanding payments to suppliers and notify the Procurement and Logistics Manager on a weekly basis,update suppliers accordingly where necessary.
  • Consolidate weekly procurement reports and submit it to   Procurement and Logistics Manager and key staff by every 5th of each month.
  • Document and file all procurement data in accordance with FCA’s Procurement Manual and policy for archiving.
  • Provide support in managing Inventory & Stock Management and ensure rules and regulations are followed.
  • Update procurement tracking system for submission to Procurement and logistics Manager on a regular basis.
  • Maintaining and updating approved vendor database.
  • Any other duty assigned by Procurement and Logistics Manager

Qualifications, Skills and Experience:

  • The ideal candidate for the Finn Church Aid (FCA) Procurement Officer vacancy must hold a Degree in Supply chain/Procurement and Logistics Management from a recognised institution and additional qualifications in CIPS will be an added advantage.
  • Three years of relevant experience from a reputable NGO or institution, previous experience in humanitarian organization will be an added advantage.
  • High integrity, pro-active, stable, robust character and a good team-player
  • Excellent analytical and negotiation skills.
  • Proven commitment to accountability practices.
  • Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
  • Excellent knowledge on both software (word processor, spreadsheet, Linux servers, Windows and hardware (network cards, memory upgrades.
  • Good management, communication, teamwork, capacity building and report writing
  • Ability to work independently when necessary, set realistic goals, and work within agreed timelines

How to Apply

All suitably qualified and interested applications should send a cover letter and a CV (not more than 5 pages) with at least three referees and a daytime telephone contact with copies of academic papers addressed to:

The Human Resource and Administration Manager,

Finn Church AID, Uganda Country Office.

P.O. Box 21826 Kampala, Tank Hill Rd, Roche Close, Plot 1495 Muyenga, Uganda.

Email applications should be in one file attachment (Ms Word or PDF) mentioning the position title in the subject to Ugaco.hr@kua.fi

Applications may also be hand delivered to our office in Kampala.

Deadline: Friday 14th February 2020.

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