Transport Officer at International Rescue Committee (IRC)

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About US:

The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

 

Job Summary: The Transport Officer is responsible for the efficient coordination and management of all transport, fleet, and Asset management functions for IRC’s office in Lamwo. The position will be responsible for the standardization of policies, good fleet and asset management practices at the field office and will provide technical support to fleet management staff, security guards to guarantee security of IRC/Donor assets at office and at different facilitates.

Key Duties and Responsibilities:  

  • Work with the Supply Chain Manager to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
  • Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
  • Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
  • Evaluate, manage and monitor drivers’ performance.
  • Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
  • Focal point person for all incident reporting at the field site relating to accidents and thefts
  • Manage the vehicle pool system to support multi-project activities in Kitgum Lamwo.
  • .Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
  • Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
  • Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles log books are accurately filled.
  • Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.
  • Prepare weekly and monthly report on transport department and discuss with Supply Chain manager all important matters affecting transport section.
  • Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
  • Work with the Supply Chain Manager to ensure that vehicles are prepared for routine and emergency security requirements.
  • Ensure that all vehicles are secure when not in use.
  • Maintain register of all IRC/Donor Asset and regularly updated to ensure new assets are correctly tracked, tagged and assigned to staff.
  • Maintain register of all IRC/donor property & furniture list per location and responsible person
  • Undertake to tag all assets and engrave property as per IRC/donor requirements
  • Secure the assets working with and supervisor facility security guards
  • Be familiar with local regulations / laws.
  • Any other duties as may be assigned by the supervisor

Key Results:

  • Provide on-time, standard monthly reports to the Supply Chain Manager, including fuel consumption report, maintenance report and any other reports requested by Supervisor.
  • Well maintained fleet and good filing system for all vehicles
  • Generate and / or maintain comprehensive price list for spare parts
  • Maintain full and accurate inventory records for warehouses, assets and furniture
  • Undertake (documented) monthly and ad-hoc physical inventory checks.
  • Conduct documented quarterly job performance reviews of Transport staff, providing appropriate feedback.
  • Conduct quarterly staff performance appraisal

Qualifications, Skills and Experience:

  • The applicant should preferably hold a Diploma in motor mechanics/ Procurement and supply chain management coupled with driving skills and previous related work.
  • Strong sense of personal integrity.
  • Attention to detail.
  • Strong supervisory skills.
  • Ability to multi-task.
  • Team spirit and problem solving abilities.
  • Knowledge of generic transport procedures and practices (IRC or NGO experience advantageous).
  • Familiarity with northeastern province route.
  • Five years’ work experience in managing transport services and Procurement, at least three years in a supervisory capacity.
  • Holder of a valid driving license
  • Competent in spoken and written English, Kiswahili and Luo is a plus
  • Mechanical background is a plus
  • Good mathematical skills,
  • Good communication and interpersonal skills
  • Competent use of PC especially spreadsheets.

How to Apply

All Interested applicants should apply online at the link below.

Click Here

Deadline: 14th February 2020

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