Logistics Assistant at Avocats Sans Frontières (ASF)

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About US:

Avocats Sans Frontières (ASF) is a development aid non-governmental organization whose work focuses on giving access to justice and protecting the fundamental rights of all people with a focus on most marginalized groups.

Job Summary: The Logistics Assistant is tasked with managing the physical and financial assets, the supply chain and the mails of the mission.

Key Duties and Responsibilities:

Vehicle management

  • Routinely oversee the Vehicle’s mechanical conditions and servicing periods;
  • Responsible for the management of the motor vehicle Log Book;
  • Coordinate with suppliers for car maintenance and refueling;
  • Drive ASF staff within Kampala and the inner country for professional purpose.

Office routine supports

  • Provide logistical support to Kampala based activities;
  • Development of staff transport plans for field activities (identifying the service providers, contracting, security checks etc.);
  • Coordinate service providers, management of office canteen

Assets’ management

  • Maintain and update all ASF inventories and assets;
  • Reports to the AFLC on the Status of Assets (i.e. needs for servicing, damaged and obsolete);
  • Monitor and record the Assets movements (Issues & Returns);

Safety and security

  • Implement the ASF security plan on activities within and outside Kampala

Supply chain:

  • Manage the complete procurement cycle for both micro and macro procurements with a mind to achieve Value for money;
  • Maintain an organized filing system on all the procurements.

Mail:

  • Manage the outgoing and incoming mail on the ASF Kampala Office;
  • Delivers outgoing mail in Kampala;
  • Maintain the record of all incoming mail at the Kampala office and dispatch among ASF staff.

Qualifications, Skills and Experience:

  • The applicant should have completed a Secondary Diploma
  • At least three years of experience in financial management, including at least 1 year in a similar role preferably with an NGO. Experience related to administration or logistics
  • Driving license and ability to drive manual cars
  • Intermediary level of computer literacy (Excel, Word)
  • Know-how: Good capacity and experience in documentation Excellent inter-personal skills and multi-tasking ability
  • Know-how-to be: Good understanding of humanitarian work
  • Desire to take on new challenges
  • Motivation to integrate a multi-cultural and international organization
  • Languages: English required, working knowledge of French is an advantage

How to Apply

All suitably qualified and interested applicants should send a Cover letter, detailed Curriculum Vitae, copies of academic transcripts; three reachable references and salary expectations   Applications must be addressed to the AFL Coordinator by e-mail to oug-cafl@asf.be with “Logistics Assistant ASF 202003” as the email subject.

NB: ASF will only contact short-listed candidates. ASF is an equal opportunity employer

Deadline: 13th March 2020

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