United Nations UN Jobs – Programme Assistant (Programme Support Social Protection) – World Food Programme (WFP)  

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Organization: United
Nations World Food Programme (WFP)
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.

Job Summary:
The Programme Assistant (Programme Support Social Protection) will be part of
WFP Uganda’s Country Strategy Plan and direction is to engage with local
district governments (DLGs) and other partners to enhance programmes that
translate resilience objectives into the design of programmes, and to back them
up with the necessary investments in institutional capacity to ensure effective
delivery. This position will contribute to this strategic direction in
supporting DLGs expand comprehensive social protection programmes, build
resilience and programmes’ capacity to deliver outputs well.  The function will address vulnerability as
multidimensional and the hungry poor are exposed to a range of risks that go
beyond climate shocks. Programmes that aim to build resilience need to apply a
comprehensive approach to reducing risks, which include slow-onset changes
related to the climate as well as social, economic and health risks.

This function is
important to WFP’s contribution to the District Local Governments in Northern
Uganda specifically the SIDA Programme. With core activities involving
strategic engagement with DLGs, this role will be critical in ensuring that the
social Protection & Resilience Unit has the needed inhouse administrative
support for effective roll out the SIDA programme in West Nile Region
Key Duties and Responsibilities:
·       
Support
social protection and resilience staff with a wide range of administrative
actions also related to human resources, work programming/ planning,
budget/financial management and procurement and partnership tasks of the
Programme Unit.
·       
Coordinate
and assist in the preparation of budget performance. Monitor, track spending
and provide analysis between approved budgets and actual expenditures and
commitments to ensure that planned financial resources are used effectively;
and prepare or customize financial reports based on WFP corporate system
generated reports.
·       
Manage
the Social Protection Unit with respect to communications, meetings and
workflow; identify complex or sensitive subjects, and contact, for special
treatment as well as priority issues that need to be brought to the
supervisor’s attention.
·       
Respond
to complex queries from a variety of sources by producing targeted information
or by re-directing to the most appropriate source.
·       
Prepare
and/or consolidate unit reports, documentation including the production of
forms, tables and charts; prepare complex correspondence, briefing notes and
other documentation as requested.
·       
Prepare
and maintain partnership agreements as well as process PODA and payments.
·       
Supervise
and guide the social protection unit in the different administrative services
including finance, programme, procurement, travel, human resources activities
and/or other related areas.
·       
Brief/debrief
and inform staff on rules and regulations, policies and practices and
documentation required to their specific area of responsibility.
·       
Provide
information and guidance to staff at all levels within the social protection
unit to ensure understanding of intent and deadlines.
·       
Coordinate
with other service units and liaise frequently with specialized staff at the
duty station of assignment and outside the duty station. I.O.WUG01.SA.007
·       
WBS
UG01.05.051.CSI1/SA, grant 70000777
·       
Assess
and recommend improvements to procedures and practices, to contribute to the
effective delivery of business support services.
·       
Process
and approve delegated administrative actions in accordance with WFP rules and
regulations.
·       
Perform
other related duties as required.
Qualifications, Skills and Experience:
·       
The
ideal applicant for the United Nations World Food Programme (WFP) Programme
Assistant (Programme Support Social Protection) job placement should possess a University
Degree in one of the following disciplines: Business Administration, Finance,
or other related fields
·       
Four or
more years progressively responsible experience in budget management,
administrative work, procurement, human resources, or any related fields.
·       
Solid
analytical, writing skills, and communication skills. Effective verbal and
written communications skills in English.
·       
Ability
prepare and monitor a budget as well as analyse and interpret financial data
Ability to proactively identify and recommend areas for improvement to the
design and delivery of specialised services.
·       
Ability
to work independently with initiative and strong problem-solving skills.
·       
Ability
to build relationships with a variety of individuals across functions and
capable of working with team of people from different cultures and backgrounds.
A team-orientation is essential.
·       
Strong
prioritization, time management skills and able to work under pressure.
·       
Experience
in coordinating the work of others and self, training and supporting others.
·       
Experience
in conducting analyses and developing financial and budget reports.
·       
Ability
to maintain confidentiality.
·       
Knowledge
of WFP administrative policies and procedures considered an asset.
·       
Experience
using MS Word, MS Excel, MS PowerPoint and other WFP software an asset.
·       
Team
spirit and excellent interpersonal relations.
·       
Previous
experience working in Northern Uganda is highly desirable.
·       
Programme
Lifecycle & Food Assistance:
Can facilitate implementation of food assistance programmes under
guidance using basic understanding of principles and good practices of
programme design, implementation and monitoring.
·       
Transfer
Modalities (Food, Cash, Vouchers):
Demonstrates ability to facilitate, under guidance, food assistance
programme implementation that deploys full range of transfer modalities with an
understanding of basic principles guiding modality selection and
implementation.
·       
Knowledge
of Specialized Areas:
Understands
basic technical concepts and data and their relevance to food assistance
programmes.
·       
Emergency
Programming:
Displays capacity
to provide inputs into the development, implementation and realignment of high
quality emergency programmes.
·       
Strategic
Policy Engagement w/Govt:
Understands
and applies basic principles of engagement with government counterparts at the
national or local level.
NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.

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