Head of Administration Employment Opportunity – Islamic Development Bank (IDB)  

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Organisation: Islamic
Development Bank (IDB)
Duty Station: 
Kampala, Uganda
The Islamic
Development Bank (IDB) is a multi-lateral development financing institution
located in Jeddah, Saudi Arabia. It was founded in 1973 by the Finance
Ministers at the first Organisation of the Islamic Conference (now called the
Organisation of Islamic Cooperation) with the support of the king of Saudi
Arabia at the time (Faisal), and began its activities on 20 October 1975.
Job Summary:
The Head of Administration will manage the day-to-day employee relations and
office administrative issues at the Regional Hub to ensure all issues are
resolved in a timely manner in coordination with the HR Decentralization
Partner (HRDP) and Decentralization Facilitation Unit Business Partners. Act as
the local representative for Human Resources Department and Administrative
Services Department at the Regional Hub and provide local support in the key HR
and Administration processes to improve work efficiency and employee morale to
enable achieving the Hub’s strategic objectives.
Key Duties and Responsibilities:
·       
Supervise
day-to-day operations of HR and Administration related activities to ensure
that work processes are implemented as designed and comply with the established
policies, processes and procedures
HR Policies,
Processes and Procedures:
·       
Support
HRMD at the HQ in the review of the internal HR policies and procedures and
make the necessary recommendations to ensure consistency of practice and
compliance with the Governmental and Labour regulations in the Region.
Administrative
Policies, Processes and Procedures:
·       
Support
ASD at the HQ in the review of the internal Administrative policies and
procedures and make the necessary recommendations to ensure consistency of
practice and compliance with the practices and regulations in the Region.
Recruitment,
On-boarding and Off-boarding:
·       
Compile
recruitment plan for the Regional Hub in consultation with the Hub Manager and
coordinate with the Sourcing and Recruiting CoC to ensure timely sourcing and
recruitment of talent to help Regional Hub achieve its strategic objectives.
·       
Manage
employee on-boarding and off-boarding processes as per the established
policies, processes and procedures of IsDB.
·       
Ensures
the proper adoption of HRMD procedures and forms within the Regional Hub in
order to guarantee alignment to the Performance Management System.
·       
Assist
the Hub Manager and other Managers in identifying training needs for the Hub
employees and ensures provision of appropriate training in a timely manner.
·       
Supervise
timely provision of various administrative services, office supplies, office
equipment etc. to enable conduct of business in an efficient manner.
·       
Ensure
all office facilities like office space, furniture, HVAC System, Electrical
System, Telecom System and other facilities are maintained in a timely and
effective manner to enable the Regional Hub conducting its business in an
efficient manner.
Protocol and Public
Relations:
·       
Assist
in providing efficient protocol services to the President and Senior Leadership
visiting the Regional Hub.
·       
Maintain
close and effective relations with all the local Government bodies.
·       
Ensure
execution of all immunities and privileges granted to the Regional Hub
employees in close coordination with relevant units in the Bank.
Safety, Security,
Quality & Environment:
·       
Ensure
compliance to all relevant safety, security, quality, and environmental
management policies, procedures and controls across the Regional Hub in order
to guarantee employee safety, legislative compliance and a responsible
environmental attitude.
·       
Participate
in the development of the overall administration budget while taking into
consideration current and future needs, and monitors the financial performance
versus the budget so that the organization is aware of anticipated costs, areas
of unsatisfactory performance are identified, and potential areas of cost
reduction or performance improvement opportunities are capitalized upon.
Qualifications, Skills and Experience: 
·       
The
ideal candidate for the Islamic Development Bank (IDB) Head of Administration
job vacancy must hold a Bachelor’s degree in Business Administration, HRM or
related field
·       
At least
five years of experience in Human Resource and Administrative Services,
preferably in a multilateral institution.
·       
Minimum
2-3 years in the managerial / supervisory role.
·       
Building
Relationships
·       
Passion
for Excellence
·       
Problem
Solving
·       
Stakeholder
Management
·       
Customer
Service Orientation
·       
Employee
Relations
·       
Vendor
Management
·       
SAP ERP
skills
·       
Advanced
MS Office skills.
·       
Excellent
knowledge of the local regional markets and work culture in the specific
Region.
·       
Adaptability
·       
Teamwork
·       
Client
Centricity and Stakeholder Management
·       
Motivation
to Learn and Share Knowledge
·       
Drive
for Results
·       
Change
& Transition Management
·       
Solutions
and Result Management
·       
Innovation
and Future Orientation
·       
Leadership
and People Management
·       
International
and Multicultural Collaboration
·       
Communication
and Partnership
All suitably
qualified and interested candidates who wish to join the Islamic Development
Bank are encouraged to apply online at the link below.
Deadline: 10th June 2020


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