of the Auditor General (OAG)
Duty Station: Kampala,
The Office of the
Auditor General (OAG) is the supreme Audit Institution (SAI) of Uganda mandated
under Article 163 of the Constitution of the Republic of Uganda to audit and
report on the Public Accounts of Uganda and of all public offices, including
the Courts, the Central and Local Government Administrations, Universities and
Public Institutions of like nature and any Public Corporations or other bodies
or organizations established by an Act of Parliament. The Constitutional
mandate of the OAG is amplified by the National Audit Act, 2008 which has among
other things enhanced the financial and operational independence of the Auditor
Job Summary: The Pool Stenographer will provide secretarial
services, receive correspondences, maintain office environment, fix
appointments and make follow-ups to support Supervisors and other staff
effectively and efficiently.
Key Duties and Responsibilities:
Disseminate Correspondences and Other Information for the Office Custodian of
support in the efficient provision of secretarial services to the Supervisors,
and prepare agendas, co-ordinate the production of papers, minutes and
efficient and effective correspondences, and other information received and
disseminated for the office.
meetings, taking minutes and circulating decisions from the meetings to the
relevant action offices.
Environment of the Office of the Auditor General
routine check-ups in the office environment and ensure clean and secure
a comprehensive range of support activities, proactively troubleshooting and
resolve issues which arise.
routine check-ups and account for office equipment and materials and keep
records, within the Office of the Auditor General Office environment.
to visitors/calls and direct them to the rightful Officers they may need to
and manage agreed communication system and protocols to ensure consistent
standards in all communications from the Supervisors and visitors.
Appointments and Deadlines
and follow-up on appointments and communicate any changes made.
in ensuring that demanding workload is appropriately prioritized and all
deadlines are met.
Process all the
and store paperwork, documents and computer-based information that may be
relevant for the operation.
and print various documents, sometimes on behalf of other colleagues.
prepare and collate reports and manage database systems.
work, activities within the department within a stipulated time/deadline.
performance targets together with staff under supervision and carry out
performance appraisal for the team.
and coach the team.
Key Performance Indicators:
calendar/ dairy submitted.
with accurate information of attendance and minutes filed.
and secure office environment.
circulated to the relevant Officers.
Qualifications, Skills and Experience:
applicant must hold a Diploma in Administrative and Secretarial Science, Office
Management or in any related field.
experience is required.
and interpersonal skills.
How to Apply:
should send filled application forms, Click
Here should be submitted through email to email@example.com and
copied to firstname.lastname@example.org accompanied by:
and typed curriculum vitae which clearly supports the competencies required
of academic qualifications, testimonials and professional training
three (3) referees and their contacts
passport size photograph
Deadline: 14th March 2021.
received shall be acknowledged by the office. Late submission shall not be