Reports Directly to: The Principal Investigator Quite4Life Project at CTCA
Directly Supervises: None
Duty Station: Kampala Uganda
Job purpose
The objective of recruiting a Project Administrator is to support the administrative components of the study to realize the project goal. The project administrator will be contracted for specific segments covering October 2022 to September 2023, and is renewable upon satisfactory performance. The Project Administrator will be required at dedicate 50% of their time on the project.
Duties and Responsibilities
- Work with the team to plan and track administration work for the Quit4Life+ project
- Organize project events, liaise with delegates, venues and trainers as required
- Perform clerical duties including typing, photocopying, scanning, faxing, filing, and mailing
- Assist project leads in the development of logistics plans for meetings, trainings, field activities and workshops
- Assist respective project leads in drafting and distributing letters; and seek confirmation of participation for events organized by Quit4Life+ project
- Coordinating and scheduling conferences, meetings, and travel arrangements for traveling within and outside of Uganda
- Determine needs and coordinate the procurement of office supplies, equipment, repair and maintenance services.
- Ensure timely settlement of vendor payments (internet, transport, office rent etc.)
- Monitor monthly project expenditure and compile a quarterly budget request
- Support finance department with invoicing and expense tracking
- Coordinate with accounts for the submission of complete and accurate financial report
- Any other duties as assigned by the Principal Investigator
Qualifications and Attributes
- Degree in business administration with a bias in either or accounts, finance, and administration, and any other related field.
- At least 1 years’ experience in administrative work
- Excellent verbal and written English language skills
- Financial management skills
- Exceptional organizational skills and attention to detail
- Proven capacity to take initiative and willingness to learn new skills as needed
- Strong work ethic and the ability to work well independently and as part of a team
- Outstanding interpersonal skills and ability to interact with individuals at all levels including the ability to communicate in an effective manner with a wide range of stakeholders
How to apply
i) Qualified and interested candidates are invited to submit their application documents and a motivation letter clearly highlighting the position being applied for and address this to;
The Dean,
Makerere University School of Public Health,
College of Health Sciences, Makerere University,
P.O. Box 7072, Kampala, Uganda
ii) Application Documents
a) Motivational Letter
b) Resume with contacts of 3 professional referees
c) Copies of all relevant academic documents
iii) Soft copies of the applications should be submitted as one PDF file to the following email address EOI@ctc-africa.org by 5:00pm on Wednesday, September 7, 2022. Please quote the position you are applying for in the subject head of your email.