The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
| Title | Monitoring, Evaluation and Research (MER) Coordinator | ||
| Functional Area | Programmes | ||
| Reports to | Project Manager – with dotted line to the MER Manager | ||
| Location | Nebbi | Travel Required | Frequent across the Project areas of operation. |
| Effective Date | October 2022 | Grade | D1 |
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice. We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind. We have been building powerful partnerships for children for more than 75 years and are now active in more than 70 countries.
MER Coordinator will lead the research, monitoring, evaluation, documentation and learning components of the project. He/she will build capacity of Plan International and partner staff in documenting replicable models that enhance learning. She/he will lead the development of the project M&E tools, checklists including supporting the project team to produce quality reports. S/he will take lead in documentation of project progress and change realized through routine monitoring, collection of most significant change stories on project implementation following established guidelines, as well as ensuring quality assurance of project data.
MER Coordinator will ensure that effective Performance monitoring and evaluation Plans are in place, implemented as intended, and reporting in a comprehensive and timely manner to facilitate project team deliver the project and achieve the desired objectives.
Project M&E, documentation and learning
- Conduct routine monitoring field visits of all the project activities, produce and share monitoring reports with project teams to inform adjustments and improvement action plans
- Design, Update (review) and Implement project monitoring tools as per project M&E plan and ensure use of appropriate tools in collection, compilation, analysis and utilization across the project to ensure consistency
- Support the development and rollout of project targets and standards to ensure delivery of quality outputs.
- Provide technical guidance in developing and maintaining the project M&E database, including overseeing and leading the continuous update of project milestones in the PMERL system.
- Consolidate, track and share on a monthly basis action points agreed upon in all project review/reflection meetings.
- Regularly track project progress and update the project indicator performance trackers to support the project reporting obligations to different stakeholders
- Quarterly Consolidate, follow up and document best practices, case studies, lessons learnt, Most Significant Change Stories and reflection of the project to provide evidence on project impact including inclusiveness.
- Together with the Project Manager, review all project write ups (including concepts), quarterly and annual progress report to ensure compliance to Results Framework and donor reporting requirements
- Monitor and consolidate project implementation findings against approved work plans and budgets to ensure timely and quality implementation as per contractual obligation
- Provide strategic leadership in the project’s research, project evaluations, organisational learning and documentation initiatives within the project including reviewing and validating reports, and leading reflection and dissemination processes at field level
- Plan, facilitate and conduct M&E capacity building activities for the project team and partners to enhance quality reporting and data management.
- Contribute to the country office quarterly and annual reporting requirements by providing timely and quality data to the Program MER Coordinator
Project planning and Implementation
- Support the Project Team to develop M&E section of project outlines (POs)
- Support project team and partners to develop Detailed Implementation Plans in line with the proposal
- Consolidate, track and share on a quarterly basis the Project’s Detailed Implementation Plan to ensure timely implementation of project activities
Plan system support to ensure compliance
- Ensure Plan International and donor standards such as safeguarding children and young peoples’ policy, research protocols, knowledge management and MER standards and Guidelines are adhered to in the project.
- Support to ensure that the entire project’s programming mainstream Gender, Disaster Risk Reduction and Child Protection.
- Support the project team to ensure that the registered project risks are regularly mitigated, tracked and updated as required.
- In consultation and agreement, perform any other functions as may be deemed appropriate by management.
Child Protection and Gender Equality & Inclusion
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Communications and Working Relationships:
- Project Managers/Coordinators
- Program Area Managers
- Program MER Coordinator
- MER manager
- Technical Advisors
- National Offices
- Consultants
- Implementing partners
- CDFs and project officers
Leadership and Business Management Competencies
Leadership Competencies
- Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
- Set high standards for self and others’ behavior, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
- Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
- Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
- Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
- Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them utilize their potential.
- Accept change and support others in adjusting to it, helping them understand.
Business Management Competencies
- Understand relevant sectorial context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
- Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
- Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
- Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
- Bachelor’s degree in Statistics, Quantitative Economics, Social Sciences, Social Work, Development Studies or a related field. Additional training at Post-Graduate level in Monitoring and Evaluation, project planning and management or a related field is an asset.
- At least 3 years of experience in providing M&E for Reproductive health, Gender Based violence or Child Protection projects in development and humanitarian contexts.
- Demonstrated skills and experience in report writing, donor compliance and budget management
- Excellent interpersonal skills and the ability to work with people from diverse cultures
- Excellent oral and written communication skills in English
- Able to work in teams
- Skills in Research methodology
- Analytical skills
- Demonstrated experience in capacity building, mentoring and coaching staff.
- Proven computer skills and knowledge of Microsoft software including MS Word processing, Power point presentation, Excel spreadsheets, e-mail and web based research
- Ability to work in hard to reach hard to stay areas and familiar with programming for vulnerable children especially young girls and boys.
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
PHYSICAL ENVIRONMENT
Field based with frequent travel to other project field locations.
LEVEL OF CONTACT WITH CHILDREN
This position has been classified as occasional interaction with children.