Procurement Officer MJAP

Role definition: Review and monitor the implementation of the procurement cycle policy and guidelines for the timely availability of quality goods works and services at the most competitive prices in line with PPDA and MJAP.

Roles and Responsibilities
1. Assists the Head Finance and Operations to develop and monitor the implementation of MJAP procurement policy and guidelines in accordance with national Law (Public procurement and disposal of public assets act).
2. Compile and consolidate Procurement Plans and budget for every financial year and account for expenditures in accordance with approved procurement policy and guidelines of MJAP and PPDA act
Prepare bidding documents, invite the shortlist bidders to submit their proposals and manage the
Tender/Bid opening and communication of awards as per procurement rules and guidelines.
4. Organize contract negotiations with shortlisted suppliers to negotiate terms and conditions of contract in line with MJAP Contracts framework and PPDA act
5. Review and monitor the implementation of a contract management system for the procurement process and provide technical support to user departments in contract management, in line with
MJAP procurement policy and guidelines and PPDA regulations.
6. Organize the relevant information/documents to be used in both the Evaluation and Contracts committee meetings then take and file minutes as required by PPDA Act and MJAP procurement guidelines
7. Preparation of Purchase order documentation and contracts of goods, services and works of
Value less five million Uganda shillings with MJAP procurement guidelines and PPDA act
8. Make follow up of supplies to be delivered within the stipulated delivery period according to the
terms of the order/contract/agreement and give feedback to users as regards the progress of their requisitions in line with MJAP procurement guidelines and PPDA act
9. Provide technical support to user departments in specification development and contract management in line with MJAP procurement policy guidelines and PPDA regulations.
10. Make follow up of supplies to be delivered within the stipulated delivery period according to the terms of the order/contract/agreement and give feedback to users as regards the progress of their requisitions in line with MJAP procurement guidelines and PPDA act
11. Identify assets that need to be disposed off and manage the disposal of assets in accordance with the PPDA regulations and departmental mission

Qualifications & job specifications:
• Bachelors of Procurement and Logistics Management, Bachelors of Business Administration
(Procurement option), Professional Qualifications (e.g. CIPS),
• Post graduate diploma in procurement is added advantage
• At least 3 years’ experience in a busy organization.
• Strong negotiation skills
• Understanding of risk management
• A team player with excellent communication skills (both oral and written) and with strong management and analytical skills