Job Title: Senior Investment Executive – Records and Achieves Management
Organisation: Uganda Investment Authority (UIA)
Funding Source: United Kingdom Export Finance and Standard Chartered Bank
Duty Station: Kampala, Uganda
Reports to: Deputy Director Human Resource & Administration
About US:
Uganda Investment Authority (UIA) is a statutory agency which is mandated to promote, attract, facilitate, register, monitor and evaluate all forms of investments and business activities in Uganda as per the Investment Code Act, 2019. It is on the basis of this mandate that UIA initiates and supports measures that enhance investments in Uganda and advises Government of appropriate policies conducive for investment promotion and growth in the country.
Job Summary: The Senior Investment Executive – Records and Achieves Management is responsible for the effective and appropriate management of an organization’s records from their creation, right through to their eventual disposal. He/she is responsible for providing access to accurate records for a range of operational and strategic purposes, and will ensure that legal obligations for the creation and retention of records are met. This includes controlling the number of records created and stored, and identifying which records are to be preserved for historical and research purposes and which should be destroyed. He/she is responsible for knowledge and information management, as well as information compliance (data protection and freedom of information).
Key Duties and Responsibilities:
- Oversee the management of electronic and/or paper-based information
- Identify the most appropriate records management resources
- Design and develop filing systems, business classification schemes and undertake records surveys
- Set up and review documenting records systems
- Establish retention and disposal schedules
- Advise on new records management policies, providing a framework to guide staff in the management of their records and use of the employer’s records system
- Standardize information sources throughout the organization
- Manage the changeover from paper to electronic records management systems
- Respond to information enquiries, giving appropriate access to information
- Establishing retention and disposal schedules
- Classifying and indexing records
- Ensuring that records are easily accessible when needed
- Dealing with inquiries and requests for information
- Ensure compliance with relevant legislation and regulations
- Preserve corporate memory and heritage
- Manage budgets and resources
- Train and supervise records staff.
Qualifications, Skills and Experience:
- Must have a degree in Records and Archives Management, Information Management, Librarianship and information Science, or any other relevant degree from a recognized institution.
- A post graduate qualification in Records and Archives Management, Information Management, Librarianship and information Science
- Four years of hands-on experience in records management in a busy organization preferably a government entity
- Knowledge management or any other relevant course from a recognized institution is a must.
- Must be computer literate with a proven experience of using different information management systems
- Strong communication skills to deal with senior colleagues and other stakeholders
- Negotiation skills to persuade staff/ management to follow agreed record storing guidelines
- Problem-solving and analytical skills to develop an understanding of how your organization works and build integrated records systems
- Good project management and organizational skills
- A good grasp of new technology and adapting to new IT packages and systems
- An awareness of information management principles and familiarity with information systems and archives
- Attention to detail
- Flexibility to get involved in all aspects of information provision.
- Up-to-date knowledge of data protection and freedom of information legislation is also important.
How to Apply:
All interested candidates should send their applications with updated CVs and certified academic documents addressed to;
The Director General,
Uganda Investment Authority,
UIA Kampala Industrial & Business Park (Namanve) Office
P.O Box 7418, Kampala. Uganda
NB: Shortlisted candidates will be contacted. Those who had applied for these positions previously are encouraged to Re-apply.
Deadline: Friday, 28th October 2022 by 5:00 pm