Job Title: Field Accountant
Organisation: Handicap International Federation (Humanity & Inclusion)
Duty Station: Arua, Uganda
Reports to: Country Finance Manager
Gross Salary: UGX 3,621,073
Length of Contract: 11 months
Start Date: 9th January 2023.
About US:
Handicap International Federation (operating under the name Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
Job Summary: The Accountant is responsible for the regular keeping of the accounts, closing the accounts, monitoring payable and receivable accounts, identifying fixed assets, archiving supporting documents and compliance with the organisation’s standards and the country’s regulatory framework.
Key Duties and Responsibilities:
Strategy and steering
- Monitors and reports to his or her line manager and functional manager on the accounting risks of which he or she is aware and contributes towards their mitigation.
- Helps to identify accounting and legal risks for HI within his or her area of responsibility.
- Participates in the strengthening of partners’ skills in the financial field.
Standards and expertise
- Deploys all of HI’s financial policies, processes and tools within his or her area of responsibility.
- Ensures that HI’s legal obligations are met and produces the required financial documents.
- Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.
- Complies with the General Data Protection Regulation (GDPR).
- Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.
- Contributes to internal control within his or her area of responsibility and applies identified corrective actions.
Operational implementation
- Regular keeping of the accounts
- On a daily basis, makes entries in the accounting Information System (IS) (and in the country IS if necessary), ensuring that the descriptions of the entries are accurate and consistent with accounting allocations and that all the required fields are completed, in keeping with HI’s chart of accounts (and the country chart of accounts if necessary).
- Takes delivery of supporting documents and translates the essential elements into one of HI’s working languages (French or English)
- Formalises requests to create or close accounts journals in the accounting IS.
- Prepares all the documents for the monthly and annual closing of accounts.
- Creates Immo (fixed assets) sheets in the accounting IS and sends the fixed assets’ identification number to Logistics for recording in the Equipment Monitoring Chart.
- Applies for exemption from Value Added Tax (VAT) and prepares the declarations.
- Prepares any supporting documents asked for by internal or external auditors.
- May be required to temporarily replace a member of the accounting team. Archiving accounting documents
- Produces the accounting documents slip
- Ensures the legibility and regular scanning of supporting documents.
- On a monthly basis, archives scanned documents on a server and paper documents in a location that guarantees their physical integrity.
- Sends supporting documents (paper or digital format) to their final storage locations.
Profession facilitation
- Contributes towards the facilitation of the profession’s development in his or her area of responsibility.
Emergency preparedness and response
- Contributes to the program’s emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.
Respect of HI identity, values, rules and policies
- Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by team
- Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by team.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Accounting, Business, Finance or related field; Must be a qualified accountant with either ACCA, CPA , or CFA
- At least three years’ progressive work experience in donor funded projects
- A strong accounting experience, and experience in dealing with complex budgets, is an added advantage.
Professional Skills
- Cash-flow management Accounts management Tax management
- Financial and budget management
- Financial management of institutional funding
- Risk management
- Internal control
- Information security management Use of the Information System
Application Process
- Humanity and Inclusion is an Equal Opportunity Employer, we encourage females and persons with disabilities to apply to become a part of our organization.
- HI staff must adhere to the values and principles outlined in the Code of Conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
- HI does not solicit funds in exchange for employment opportunities.
How to Apply: If you feel you meet the requirements, please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter to HR department at recruitment@uganda.hi.org indicating the position applied for in the subject line.
Deadline: Wednesday 9th November 2022 by 11:59pm
NB: Any efforts to influence the recruitment process will lead to automatic disqualification.
Disclaimer: Only shortlisted candidates will be contacted.