Project Officer – KOICA Plan International

Role dimensions:
The Project officer provides administrative support to the project team in a designated Programme Area. The Project Officer shall ensure excellent relationships with all stakeholders involved in the project especially implementing Partners with in the Programme Area.
The Project Officer plays an important role in ensuring that the logistical arrangements associated with project design, partner on-boarding and project implementation are managed efficiently.

The role is not responsible for managing a departmental budget
The major challenge of the role is to achieve project goals on time and to standard, adaptively managing the project to optimise PIU’s beneficial impact on vulnerable children and youth, especially girls. This requires the job holder to:
• Have an accountability for the implementation of the project
• Implement tasks on track in their activities, in a dynamic and changing environments with multiple stakeholders
• Have communication and interpersonal skills to deal with various stakeholders at local levels
Level of contact with children
This position has been classified as “high contact”: Significant interaction with children

Key result areas:
KRA 1: Partnership Management
Provide administrative support to the partner on boarding for effective implementation of projects
Support Partners to develop detailed workplans and budgets in line with the Plan International Uganda’s guideline
Participate in the Partner due diligence and capacity assessments; providing all the necessary administrative support
Organize and circulate partnership documents including guidelines on safeguards, gender equality etc.
Execute any interventional measures needed to ensure partners are on track with implementation of their projects
KRA 2: Communicating for Influence
Work closely with colleagues to carry out communication activities as per the communication strategy
Support the Programme area with the dissemination of communication materials to implementing partners and the community
Mobilise communities to attend community awareness meetings about Plan programmes and projects
As may be requested, gather and share case studies, write up success stories and profile the impact of projects
KRA 3: Ensuring Impactful Implementation
Provide support towards the implementation of PROAP project, ensuring that the desired results, and final impact, are achieved on time and to standard
In collaboration with colleagues, work with implementing partners to assist them in implementing their projects according to the project plan
Support colleagues in logistical and administration work related to projects and collection of project data that will result in accurate budgeting and resource utilisation for each project
Support and monitor partners participating in the execution of the project according to the project plan, ensuring that all activities are carried out on time, scope and budget; provide timely justification for any changes or modifications required
KRA 4: Risk, Compliance & Accountability
Support the identification and management of risks, in particular those associated with procurement, finances, safeguarding, and staff health, safety and security:
Assist the project team in complying with the risk management framework relating to PIU’s projects
Participate in and cooperate with audits, including maintaining and updating the audit tracker
Support project stakeholders conduct quarterly project monitoring and support supervision visits and meetings.
Implement the policies and Plan International’s Code of Conduct (CoC) to all areas of work, and concerns promptly reported and managed in accordance with the appropriate procedures
KRA 5: Safeguarding, Gender Equality & Inclusion
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Qualifications
A Degree in Social Worker and social Administration, Social sciences, Development studies, Public health or other related fields with professional training in Adolescent Sexual Reproductive Health. A post graduate training in Project Planning and Management and Public health is an added advantage. Experience in policy and advocacy issues for the young people and knowledge of coalitions and networks on gender/SRH is also an added advantage
At least 3years’ post-graduation experience, with a minimum of two years’ experience in implementing sexual and Reproductive Health and Rights (SRHR) preferably with an International Non-Governmental Organization
Leadership Competencies
Myself as a Leader
Behaves in line with our values, bringing energy and commitment to the task of safeguarding girls, children, young people, vulnerable adults and colleagues; constructive and optimistic in facing challenges and change.
Lasting Impact
Focuses effort where it will make the best contribution to PIU’s purpose and strategic goals; takes the initiative to find new and better ways of doing work.
Open & Accountable
Holds self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively; at all times acts in the best interests of PIU and her beneficiaries.
Work Well Together
Acts as a good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.
Inclusive & Empowering
Collaborates with team members, colleagues and partners in an active and engaged manner; shares information, experience and ideas with the aim of helping or empowering others.
Skills & Knowledge
Takes responsibility for own performance and development: reflecting, seeking and listening to feedback, learning from mistakes, finding people or resources to help them learn, keeping knowledge and skills up to date.
Critical Business Management Competencies
Good understanding of broad trends in the development and humanitarian sector and key external organisations relevant to the [thematic area of job].
Experience of using project management principles and practices to lead significant projects; ensuring the achievement of results on time and to standard
Good understanding of financial and procurement systems, with a good track record of complying with relevant procedures and controls.
Good analytical skills as required to obtain and process information and numerical data from a range of sources and use the insights gained to inform decisions or communications.
Good written and spoken communication skills, including in, with an ability to effectively adjust content and presentation so as to connect with an audience.
Track record of leading a team to work effectively together, using negotiation and mediation techniques to manage conflict, and ensuring that diverse perspectives and viewpoints are welcomed.
Critical Technical Competencies
Experience of the project management cycle and a track record of successful delivery of impactful projects
Conversant with government systems and structures especially Ministry of Health, district local governments, and other line ministries, institutions, departments, and implementing agencies. Should be familiar with Ministry of Health Planning and policy formulation, implementation, budgeting, accountability mechanisms, Monitoring and evaluation processes, etc. Excellent project management and team work skills, ability to identify areas of synergies and integration with other projects, Proven computer skills and knowledge of Microsoft software including MS Word processing, Power point presentation, Excel spreadsheets, e-mail and web-based research
Appreciation of gender issues in Adolescent Sexual Health programming
Desirable: Experience in networking with poor children and their families, local and international NGOs, local government partners, and local community-based organizations