Declaration Executive – Airfreight Fracht Uganda

Fracht Uganda is a Swiss International Freight Forwarder that has been in existence since 1955; with its headquarters located in Basel, Switzerland. As a reputable Freight Forwarder, FRACHT has a worldwide network that stretches across all continents. We are in 115 countries worldwide; of which 16 of these are in Africa.

JOB DESCRIPTION
Job Title: Declaration Executive- Airfreight
Department: Operations
Location: Entebbe Branch

JOB PURPOSE
To oversee, analyze and perform all customs declaration duties at the branch office

DUTIES/ROLES
Planning and Setting Strategies
• Oversees, plans, manages, and moderates all custom brokerage activities of Fracht Entebbe office.
• Provide professional and technical advice/ guidance to other staff and management on issues pertaining to local customs brokerage to avoid mismanagement and flaws which could hinder company operations
• Periodically review all processes/procedures, identifies areas of improvement and develop ways of improving the services rendered by the branch.
• Analyses and interprets custom publication, regulations, procedures and recommends action to be taken and ensures proper implementation and execution.

Supervising declaration processes
• Supervise other staff who enter information from the declaration forms into the computer
• Ensure that the other staff attach all the necessary documents to declaration forms and send them to customs for processing/ verification.
• Ensures that copies of queries of the declarations from customs for corrections are received and appropriately attended to.
• Liaises and co-ordinates with the customs department regularly to keep abreast with any developments that may impact Fracht operations.
• Ensures that custom entries are prepared and processes on a timely basis

IT System Update
• Daily update of the declaration details in the IT system

Budgeting and budget control
• Participates in development of branch budgets, oversees their implementation and also ensures that the branch adheres to budgetary limits.

Reporting
Prepares reports concerning;
• Performance and growth at the branch
• Operations requirement at the branch
• Budgetary needs and performance
• Staff requirements

Responsibility for assigned adhoc duties
• Performs any other duties that may from time to time be assigned by the supervisor and management

Minimum Qualifications
• Professional Airfreight operator with declaration skills
• Genuine IATA diploma including dangerous goods cargo
• Able to run an air freight operation for an international Freight forwarder.
• A diploma or bachelor’s Degree in Business Administration
• Post graduate Diploma in Customs Clearing and Forwarding
• An East Africa Customs and Freight Forwarding Practicing Certificate

Experience
• Must have four years’ experience in a customs clearing and forwarding firm

Personal Attributes.
• High level of interpersonal skills
• High level of experience in dealing with people
• Must have effective communication skills both written and oral
• Able to work long and irregular hours
• Ability to keep deadlines is a must requirement
• Must be able to handle multiple tasks at any time on a continuous basis
• Demonstrate aptitude for teamwork