Job Title: Procurement Officer (2 NGO Jobs)
Organisation: Infectious Diseases Institute (IDI)
Duty Station: Kampala, Uganda
About US:
Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.
Job Summary: The Procurement Officer shall provide procurement support in all IDI procurement functions including both local and international purchases, covering a range of requirements from medical drugs, laboratory equipment and supplies, office supplies; IT related requirements, renovations, and service agreements among others.
Key Duties and Responsibilities:
- Support in the preparation of specifications, terms of reference & statement of requirements in liaison with user departments.
- Preparing and issuing Request for quotations or Request for Proposals
- Initiate the evaluation of quotes and responses to bids and make appropriate recommendations to the procurement committee and users.
- Work closely with stores staff, verify the delivered items for completeness of requested quantities and compliance with quality specifications.
- Ensure safe custody and systematic filing of purchase orders, agreements and all relevant records.
- Monitors contractor/vendor performance to ensure compliance with all terms and conditions.
- Present evaluation reports to the Procurement Committee for consideration and award.
- Take minutes of the procurement committee and secure approvals from respective approving authorities for the needs handled.
- Prepare Purchase orders and agreements for the respective suppliers/providers using the available ERPs.
- Work with the IDI managers and staff as part of an effective and collegial team to achieve IDI goals and objectives
- In Liaison with the finance team, follow up vendor invoices to ensure timely payment.
- Carry out any other assignments as may be allocated by the supervisor.
Qualifications, Skills and Experience:
- The applicant must hold a University degree in Procurement & Supply chain management, Business Administration or any related field from a recognized institution.
- A professional qualification in the relevant field of Supply chain management for example CIPS.
- A minimum of five years’ working experience in procurement and supply chain management in a busy reputable organization.
- Should have good interpersonal skills
- Strong written and verbal communication skills
- Problem solving skills
- Ability to work in a busy environment and under minimum supervision
- Computer skills in MS office and Navision ERP shall be an added advantage
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 10th April 2023