Job Title: Education Project Coordinator
Organisation: Transformation and Restoration Initiative (TRI)
Duty Station: Bidibidi Refugee Settlement, Uganda
Reports to: Project Director
Transformation and Restoration Initiative (TRI) is a Ugandan-based non-profit public charity with a certificate of registration and certificate to operate by the NGO Bureau; TRI provides humanitarian support and development to people living in disaster and poverty-stricken areas, refugee settlements, e.t.c focusing on the person as a whole by providing Education, medical/physical, emotional, economic, and social support and doing sustainable development.
TRI has received funding from Education Can Not Wait through the Localization Unit Managed by Street Child Uganda to Implement a Project Titled ‘EDUCATION RESPONSE MULTI – YEAR RESILIENCE PROJECT.
Job Summary: The Education Project Coordinator will be responsible for the coordination, monitoring and evaluation of all project activities. He/She is responsible for consolidating the project donor reports, participating in budget reviews and reallocations, monitoring the progress of project implementation vis-à-vis the agreed donor timeline, as well as offering critical support to the field teams.
Key Duties and Responsibilities:
Management, Coordination and implementation of the Project
- Supervision: Provide oversight to all staff on the project
- Coordinate and implement activities in line with the approved project proposal
- and budget within the agreed timeframe.
- Ensure compliance with all TRI, donor and Ministry of Education and Sports
- policies, procedures, guidelines and education standards that relate to the implementation of the education project with limited supervision.
- Ensure project deadlines, quality standard targets are met.
- Conduct regular on-site field visits in all settlements to provide technical back-stopping
- Prepare and submit quarterly and annual work plans to the Program Manager.
- Ensure project staff have clear work plans and objectives
- Document the progress of the project activities and ensure comprehensive
- reports are submitted to the Program Manager.
- Guide, train and mentor Project Officers to be able to perform their roles.
- Ensure proper documentation is in place for all project activities and ensure comprehensive reports are submitted are per agreed timelines.
- Maintain a schedule of donor reporting timelines for all projects, ensuring
- project staff and Programme Manager are reminded of impending due dates per project
- Analyses all reports from the Project Officers and provide a framework for
- dealing with emerging issues.
- Compile monthly reports for submission to the Programme Manager adhering
- to the agreed work plan and dates. Timely reporting is critical.
- Report any child protection and safeguarding risks or incidents during the
- project life and project area.
- Liaise and communicate effectively with District officials, learning institutions
- and other implementing partners including the community in their assigned regions.
- Represent TRI at inter-agency coordination meetings whenever called upon
- and provide an update of key issues to Program Manager and Senior Management
- Promote community participation in project activities.
- Engage with other stakeholders including private sector actors, community-
- based organizations and other key partners.
- Maintain strategic alliances to the advantage of TRI Uganda.
Monitoring, Evaluation and Learning (MEAL)
- Develop M&E tools and ensure they are utilised when collecting data
- Work collaboratively with M&E Teams to put in place effective monitoring and evaluation systems.
Support collection and compilation of change stories, best practices and lessons learned
- Document lessons learned that are worth publishing, and transfer learning to future activities and projects for continuous improvement.
- Ensure the presence of records of good financial management evidenced through low or no risk audit reports
- Ensure that all project funds are requisitioned on time, utilized adequately and accounted for on time
- Pursue/ follow up on the progress of requisitions at HQ to ensure a quick turnaround time between request and disbursement of funds
- Support the project to adhere to financial and procurement rules and regulations (policies)
Qualifications, Skills and Experience:
- The applicant must hold a Degree in Education, Development Studies, Social Sciences or any related courses
- A postgraduate qualification in Project Management, Monitoring and Evaluation, Education Management or any related field
- At least three (4) years of progressive experience in coordination of Education and/ or Child Protection Projects in a humanitarian setting.
- Experience in dealing with donors
- Proven knowledge of the Ugandan education systems and standards with wide networks with key Education institutions
- Excellent command of the English language, (written, oral, comprehension) including high report writing skills, communication and presentation skills
- High level of integrity, commitment and professional responsibility.
- Strong analytical and documentation skills in project management
- Able and willing to travel frequently to rural areas and work in a project environment Ability to develop and supervise a team of professionals
- Ability to work independently within guidelines and clear expectations. Excellent computer skills (MS Word, Excel and PowerPoint essential) Strong interpersonal skills
- Ability to establish and maintain professional relationships with relevant stakeholders. Strong team-building skills, including the ability to work in a multi-cultural setting.
- Ability to tolerate educational and religious diversity in the workplace
- Capacity to work under pressure
All applicants should be in alignment with Transformation and Restoration Initiative’s values of Respect and Dignity, its slogan of ‘Transforming Lives. Restoring Dreams’, and its mission of providing humanitarian support to people living in disaster and poverty stricken areas, focusing on the person as a whole by providing medical/physical, emotional, social, and economic support.
How to Apply:
Please e-mail CVs and cover letters to email@example.com or mail sealed to:
TRI; Ssemawata Road plot 44 Ntinda, Kampala opposite Fiona Medical Services LTD or call: 0772633494 or0755633494.
- We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
- TRI is an equal opportunity employer and seeks to employ and assign the best-qualified talent.
- Female Candidates are encouraged to apply.
Disclaimer: TRI does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.
Only shortlisted candidates will be contacted.
Deadline: 11th May 2023 at Noon