Job Title: Executive Assistant (Fresher Admin Jobs)
Organisation: Uganda Institute of Banking and Financial Services (UIBFS)
Duty Station: Kampala, Uganda
Ref: UIBF/Apr.23/9
About US:
Uganda Institute of Banking and Financial Services (UIBFS) is a Centre of Excellence in Financial Services Training in Uganda. The Institute is designed to promote professionalism, and inclusion through market-led training, research, and consultancy to providers and users of financial services. The Institute’s training programs cover Professional, Short & Executive, Specialized, and Post Graduate Courses.
Key Duties and Responsibilities:
- Respond to staff inquiries, queries, appeals, claims, and complaints and provide technical advice to them in conformity with CEO’s guidelines and decisions.
- Review and summarize internal & external reports to the CEO and coordinate follow-up action in line with CEO’s decision and organizational procedures.
- Maintain an updated dairy of the CEO in line with the Institute guidelines
- Maintain an updated filling system for the CEO’s office in line with the Institute’s filing guidelines
- Receive incoming mail, process, and dispatch mail in line with office management standards, ethics, and guidelines
- Follow the CEO’s office E-mails, and track action until resolved
- Prepare draft reports, briefs, and speeches for the CEO on various Institute issues in line with CEO procedures and Management decisions
- Organize and coordinate CEO and Management meetings, take minutes, and follow up on the actionable issues arising from the meetings
- Compile and assist the CEO to distribute Board papers to the relevant board members in line with the Board meeting guidelines and CEO’s directives
- Make official travel arrangements for the CEO in accordance with the travel arrangement procedures
- Requisition for office assets, monitor usage and maintenance in accordance with administrative guidelines
Qualifications, Skills and Experience:
- An honor Bachelor’s degree in Office & Information Management or secretarial Studies or ICT or Law or Librarian and information science or B.A. Arts or Office Management or any office management related courses.
- Postgraduate qualifications in any of the field above is an added advantage
- Applicants should have a minimum of three (3) years of working experience as a Personal Assistant/ Administration officer gained from a reputable organization
- Office management
- Attention to detail, setting up and managing filling systems, oral and written communication, Word processing, analytical and problem solving
- Excellent interpersonal skills, high levels of integrity and confidentiality
- Ability to work and produce accurate results in an environment with multiple and challenging tasks,
- Proven ability to meet timelines and handle multiple tasks simultaneously
- Organizational skills
How to Apply:
Visit this link, Click Here and follow the link to view the detailed job description and select and apply for the job of your choice.
NOTE:
- Only online applications will be considered
- Applicants are required to scan and attach copies of the required academic documents e.g. Transcript, O’ Level, A’ level Degree certificates, and only portable Document Format (pdf) is allowed.
- A maximum of two (2) positions should be applied for by each applicant.
- Academic documents for the successful candidates will be vetted and background checks conducted before they are considered for appointment into the Institute.
- Only shortlisted and successful candidates will be contacted.
- Canvassing or lobbying by applicants will lead to disqualification.
- Candidates who present forged documents/testimonials will be arrested and prosecuted.
- “UIBFS is an equal opportunity employer and does not charge money for recruitment”
Deadline: 22nd May 2023 by 5:00pm