Job Title: Regional Finance Associate
Organisation: United Nations Capital Development Fund (UNCDF)
Duty Station: Kampala, Uganda
About US:
The United Nations Capital Development Fund (UNCDF) makes public and private finance work for the poor in the world’s 47 least developed countries (LDCs). With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development. This last mile is where available resources for development are scarcest; where market failures are most pronounced; and where benefits from national growth tend to leave people excluded.
Job Summary: Under the supervision of the Regional Operations Manager, the Regional Finance Associate G7 will provide a wide range of financial, programme and operational support services and ensure full compliance of UNCDF regional programme operations with the UNCDF operational framework in line with the UN/UNDP rules, regulations and policies.
Key Duties and Responsibilities:
Ensures implementation of operational strategies, focusing on achievement of the following results:
- Full compliance of administrative activities with UNDP/UNCDF rules, regulations, policies and strategies;
- Provision of inputs to the business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Administration and Logistics in consultation with the direct supervisor and office management;
- Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.
Provision of financial transactional support and ensures effective financial control and oversight in the regional offices:
- Verification of the supporting documents for payments and financial reports for UNCDF projects; preparation in the Accounts Payable module (AP) of all types of payment vouchers for management and development projects;
- Serve as the focal point of regional management projects and cost recovery for services provided; Regularly update and maintain contracts database and payment dashboard of commitments and expenditures such as consultant, payment of goods and services;
- Proper control and of the supporting documents for payments, ensuring the proper filing system in Country office Database and electronic/hard copies;
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum; payrolls are duly prepared; travel claims, POs and other entitlements are duly processed;
- Review, research, verification and reconciliation of a variety of data and reports ensuring accuracy and conformance with financial rules and regulations;
- Provides clear and systematic guidance to COs and projects on the processes and rules and regulations for financial management;
- Prepare general ledger journal entries (GJEs) for corrections to ensure transactions are accurate and liaise with Finance Section for review, verification and approval;
- Review, Petty Cash Advance and ensure reconciliation are completed timely;
- Support to the year-end closure exercise to ensure financial transactions are IPSAS compliant;
- Prepare and generate Project Combined Delivery Reports (CDRs) quarterly for all projects, and other ad-hoc financial reports;
- Serve as focal point of overall financial oversight and monitoring of financial activities for programmes in the region. Prepare regular update on required budget, expense, and other balance sheet accounts analysis;
- Supports the various internal and external audits.
Provision of logistical support focusing on achievement of the following results:
- Provides logistical support to organization of conferences, workshops and retreats;
- Process travel requests, reservations;
- Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters;
- Supports control of Project Assets and inventory including keep record and maintenance of Office Assets and supplies and participation in periodic office physical inventory and asset verification exercises as needed;
- Proper inventory control; supervision of proper issuance of inventory items and supplies;
- Receipt of shipments, customs clearance arrangements, preparation of documents for shipments (received/sent);
- Facilitation of logistical arrangement for delivery and arrival of goods;
- Facilitation of VAT clearance process;
- Proper record and tracking of common services expenditure;
- Perform other work-related tasks assigned by the supervisors.
Ensures Support to HR processes in the region:
- Support to staff planning at regional and country level;
- Monitoring and follow up on HR processes(appointments, renewals, terminations);
- Effective support to all administrative tasks related to recruitment processes at the regional level.
Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
- Development and maintenance of the project filing system;
- Organization of trainings for the operations/ projects staff on programme;
- Synthesis of lessons learnt and best practices in programme;
- Sound contributions to knowledge networks and communities of practice.
Qualifications, Skills and Experience:
- The applicant for the United Nations Capital Development Fund (UNCDF) Regional Finance Associate job should have completed secondary Education, preferably with specialized qualification in Accounting and Finance.
- First University Degree in Accounting, Finance, Commerce, Business or Public Administration, Economics, Political or Social Sciences or related fields would be highly desirable, but it is not a requirement.
- At least seven years of progressively responsible administrative or Operations experience is required at the national or international level.
- Candidates having Bachelor’s degree or equivalent will require a minimum of four years of relevant work experience.
- Specialized training in office management and administration is highly desirable.
- Experience with a UN organization/agency is desirable.
- Experience with ERP system Quantum and UNDP Finance Processes, Programme Operations Policies & Procedures etc. is highly desired.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Professional fluency in English required (both written and spoken).
- Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
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How to Apply:
All suitably qualified and interested applicants who wish to join the United Nations Capital Development Fund (UNCDF) should apply online at the link below.
Deadline: 7th June 2023