Executive Assistant True North Consult Ltd

Key Activities
• Act as administrative assistant in the Executive’s office
• Manage the office of the General Manager and Deputy General Manager
• Focal point of contact for the Executive’s office for staff
• Managing the Executive’s calendars and schedules
• Screening callers and arranging appointments, meetings, conferences and events.
• Handle the GM’s visitors in a courteous manner
• Handling sensitive information with confidentiality.
• Assisting the Executives in the preparation of documents, presentations for various meetings and ensure his attendance.
• Design, establish and maintain a management information system, including physical and electronic files in the Executive’s office.
• Operate office equipment including copiers, facsimile machines and computers, input and retrieve data and text;
• Organize and maintain disk storage and filing.
• Ensures preparation and dispatch of all incoming and outgoing mails as well as confidential documents.
• Plan and control requisition, supplies and stores to ensure availability when required for the General Manager’s office.
• Arrange and prepare travelling, itinerary and protocols for foreign and local trips for the General Manager.
• Co-ordinates and provides logistics support for the Corporate Management, Group visiting personnel as well as External Consultants.
• Maintain close contact with the Head Quarters, particularly DIG Afrique to ensure appropriate sharing of information and smooth interface
• Develop and maintain good relationship withcounterparts (executive Assistants) in the offices of Authorities, Partners, Embassies and Other institutions

Person Specification
Education, Training,
Skills & Experience
Qualification: University Degree

Experience:
• Experience of working in multicultural environment.
• Good administrative and organizational skill with experience of at least 9 years
• Good knowledge ofstaff and company policies and procedures
• Computer Literacy