Procurement Officer Windle International Uganda (WIU)

Scope of the work:
• The Procurement Officer will support the Procurement department to ensure all Procurement decisions are implemented according to the organization’s policies and procedures; and that all authorized procurements are conducted and delivered in a timely and efficient manner to the end-user.
• The Procurement Officer will ensure value and timeliness of the organization’s procurements in line with the approved procurement policies and procedures. He/She will also give specific support to the
• Contracts Management function of the department.

Duties and Responsibilities
• Participate in the planning of procurement and disposal activities of the procuring and disposing entity.
• Receive and review Procurement requisitions for completeness and accuracy.
• Draft bid and issue bidding documents.
• Respond to inquiries on bid documents when assigned.
• Participate in the development and revision of procurement policies and procedures to ensure the standardization and transparency of the procurement function
• Assign, supervise and review the work of the Procurement Assistant
• Draft standard service contracts as authorized while following Procurement policies and guidelines
• Conduct periodic audits of existing contracts and oversee contract modifications where authorized
• Guide staff on procurement policies, procedures, and plans to ensure compliance across the organization.
• Maintain and archive records related to the procurement and disposal process.
• Conduct Market Research and obtain quotations locally on different items.
• Participate in the procurement committee activities as assigned, ensuring compliance with operating procedures and accurate documentation of processes.
• Any other duties that shall be assigned by supervisor.

Desired experience/qualification:
• A Bachelor’s degree in Procurement and Supply Chain Management or a similar course
• Two years of full time relevant working experience
• Verifiable experience working in a busy NGO or INGO
• Good interpretation skills of procurement regulations.
• Act in a professional and ethical manner at all times including observing the confidential nature of the procurement process.
• Ability to work under pressure and to meet demanding deadlines.
• Highly organized with strong organizational and planning skills, ability to prioritize tasks and deliver assignments in line with the work plan.
• Ability to analyze large amounts of data and compile timely reports.
• Good Computer skills.

Disclaimer:
These Terms of Reference are not an exhaustive depiction of the job description entailing all the effort, duties and responsibilities associated with the position.