Food and Cash Assistance Officer World Vision

Back ground
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.

Position: Food and Cash Assistance Officer
Report to: Deputy Food and Cash Assistance Manager
Location: Rwamwanja
Advert Start
Advert End Date: 1st August 2023

Purpose of the position:
The purpose of the position to oversee the Food and cash assistance program implementation and operation within the specific district, manage project staffing, budgets as well as ensure the program operates at the most minimal risk.

Key Outputs/Responsibilities.
Cash/food Assistance Programming
• Provide management supervision and oversight for the cash/cash/food Assistance program at district level.
• Manage and track cash and cash/food Assistance programming budget and assets at the district/settlement level.
• Collaborate and coordinate with other WV other departments and technical staff in areas of Cash/cash/food programming research, impact learning, innovative programming and partnerships as well as the dissemination of major cash/food programming issues, new ideas and trends, advocacy and the optimization of cash/food programming for both relief and development need in the district.
• Develop monitoring plan for all cash/cash/food Assistance and complementary activities (Warehouse and cash) in the district and ensures that regular and rigorous monitoring takes place during implementation. Track major trends and finding and take action to ensure projects objectives are accomplishments.
• Assist in recruitment of staffs that have the required knowledge, skill and abilities in order to meet WV cash/cash/food Assistance programming standards.

Supervision of field operation
• Provide technical oversight through periodic visits to monitor and review all aspects of the cash/food programming and systems as well as to provide appropriate feedback and recommendation to the CBT Officer, Protection Assistants, Security Assistants, Field Coordinators and Field Monitors.
• Ensure proper management of the entire process of distribution planning, cash/food dispatch from the warehouse to the FDP, receipt of cash/food at the FDP, distribution, returns and accounting of losses.
• Ensure distribution staffs have adequate distribution Assistance to enable them perform their work effectively.
• Conduct un-scheduled and scheduled field visit to observe distribution and check compliance with set standards. 50% time allocated for field visit per month.
• Conduct on spot training to correct any anomalies detected.
• During field visit talk to beneficiaries and community leaders to get their opinion regarding project implementation.

Review of field documents and reports
• Ensure that proper cash/food handling and accountability systems are in place including the maintenance of all required records and documentation and installation and operation of CTS at the district level.
• Ensure that CTS is installed and is operational at the district level.
• Put in place proper systems and schedules for review of documents and reports with a view to ensure compliance with World Vision and donor standards and guidelines.
• Review CSR, RSR & LSR and ensure they tally with distribution reports generated from the FDPs.
• Ensure beneficiary distribution list tally with all supporting documentation (Field Monitor Report, Waybill, TIR, Unloading tally sheet, DCVR & Certificate of cash/food receipt and distribution).
• Ensure all losses (warehouse, transit & distribution) and excess have been properly accounted for in the waybill and reported accordingly.
• Ensure all commodities returned to the store are accompanied by a Return to store waybill.
• Ensure quantity shown as received on the waybill & tally sheet agrees with actual physically count at the FDP.

Commodity Reporting
• Ensure timely and accurate reports including CSRs, RSRs, LSRs, narrative etc, which reflect the true picture of the cash/food Assistance projects in the district, are prepared and submitted to Senior FAIRO and Cash/food Assistance Manager as per agreed timelines.
• Ensure all reports to donor (Weekly, monthly, quarterly and EoP) are submitted in time
• Ensure FAIRO generates accurate CTS reports (CSR, RSR, LSR, Donor Receipt tally, Distribution Summary, RTS Summary, Ration reasonability test) as per the agreed timeline.
• Prepare monthly and quarterly narrative reports as per the agreed scheduled with SOs and Donor.
• Make sure that reports capture all the major activities that happened during the reporting period including challenges encountered and action taken to resolve them.

Staff management and capacity building.
• Develop and implement a staff capacity building plan on areas of commodity management, cash/food/Cash distribution, and nutrition and hygiene, gender & protection, SBCC sensitization in order to meet established standards through on the job training, workshops, conferences and any other appropriate methods.
• Identify other training needs during appraisal process and liaise with Senior Cash/food Assistance Officer and HR to see how this could be undertaken.
• Implement staff performance management strategy.

Coordination and networking
• Organize staff meeting to discuss project implementation as well as challenges and success.
• Participate in monthly management meetings.
• Participate in Partner coordination meetings with donor and other stakeholders. (UNHCR, OPM, WFP and other Partners)

Qualifications: Education/Knowledge/Technical Skills and Experience.
• 3-5 years past experience, preferable with a busy NGO or UN agency, in cash/food commodities handling tracking and accounting.
• Prior experience with WV CTS system and or UN WFP Compass system is an added advantage.
• Knowledge of WV, WFP and USASSISTANCE regulations pertaining to relief cash/food commodities tracking accounting and reporting.
• This position requires a person who is self-starter, who can accomplish the task with minimal or no supervision. He/she should be able to manage a team of staff as well as cooperate with other units. He/she must be keen on details and well organized individual.
• A Bachelor’s degree in social sciences or development.
• Computer literate
• Must be a committed Christian, able to stand above denominational diversities.
• Attend and participate/lead in daily devotions and weekly Chapel services.
• Good communication skills
• People management skills
• Budget management skills
• Project management skills

Applicant Types Accepted:
Local Applicants Only