Finance Manager Masaka Diocesan Medical Services (MDMS)

USAID/TPO/MDMS/KCHS Activity Project Finance Manager will lead the project’s finance operations. We’re looking for someone who has non-profit organization experience, USAID-funded project experience, delivers results and is willing to improve on processes, and is able to lead change management processes.
The Finance Manager will directly supervise the Program Accountant and District Finance & Operations Officers and report to Program Manager. He/She will be the finance lead on the project ensuring the implementation of accounting and financial management functions, designing and co-ordinate the implementation of sound accounting and financial management and control systems and procedures for all operational and administrative areas, and facilitating the maintenance of accurate and up to date financial and accounting records for the effective and smooth running of all operations under fast-changing and complex circumstances.

Performance Objectives
Financial Management & Oversight (30%)
• Provide leadership, and financial insights to the finance and accounting areas of the project, proposing and implementing improvements in operational management processes to increase efficiency.
• Maintain control of the following areas: general ledger, accounts payable, expense reports, Fund requests, expenses, VAT reports, and payroll.
• Ensure full compliance with Uganda Revenue Authority, donor agreement, statutory requirements, and returns requirements and be the key contact with bank support personnel and Tax Advisors
• Ensure accurate and timely financial reporting for decision-making and overall responsibility for the maintenance of internal control systems
• Collaborate with other finance support teams, and lead finance functions, especially with the budget owners/manager/ Operations team.
• Periodic meetings with the Finance team for all KCHS accounting needs and deliverables. Prepare a variety of ad hoc financial scenarios as requested.
• Ensuring that the district finance officers are up to date with the required skills and knowledge to perform their duties

Financial Reporting (30%)
• Ensure the monthly budget balances report is up to date and shared with budget holders. Minimize the number of errors from the team reports through constant feedback.
• Confirm expenses on all requests as they are received, correct where necessary through the budget.
• Prepare, analyze, and submit accurate monthly financial and management reports, and VAT reports, including; income statement, balance sheet, budget, variance, projections and forecast, and cash flow. Ensure that all the financial records are up to date, the risk register is maintained, asset register.
• Coordinate the preparation of the audited financial statements and all tax returns

Financial Control & Accounting (20%)
• Observe and implement all accounting systems, payments, bookkeeping, statutory filing, revenue management, and improvement of payment systems
• Ensure that all financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles through the Quickbooks system, identifying and correcting any variances.
• Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.
• Manage, oversee, and process all of the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
• Perform month-end closing procedures, including account reconciliations, and updating schedules.

Budget Management (20%)
• Support project managers to prepare periodic budgets and provide clarity where needed.
• Ensure budgets are entered into the accounting system.
• Share monthly and quarterly BVA reports with budget holders for ease of planning.
• Monitor the budget memos and update the approved budgets and Quickbooks with the Budget Memos where needed
• Offer periodic training or refresher training to the teams aimed at improving financial management, discipline and accountability as stipulated in our policies and procedures.

Qualifications
• BSc. in Finance, Accounting, or Business Administration, or Commerce
• CPA or ACCA Level or Masters in Financial Management with proficiency in Ms Excel and QuickBooks.
• Finance & Accounting experience working in a non-profit environment.
• 3 years of experience in finance and accounting auditing, and financial analysis (including gathering, evaluating, presenting, and reporting financial information to management and external stakeholders). You should also have at least 2 years of managerial experience leading finance teams and cross-function collaborations.
• Proven experience handling $1+ Million annual budgets.
• Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting.
• Entrepreneurial drive, proven ability to take ownership, lead the team’s combined learning, and a collaborative, data-oriented approach to problem-solving.