• Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification or equivalent is preferred)
• Demonstrate deep knowledge of procurement processes and procedures with a strong bias for project management.
• Good understanding of various donor policies and procedures relevant to procurement.
• Ability to take initiative where appropriate to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing demands of the job
• Strong data analysis and superior organizational skills,
• Strong oral, and written communication & and presentation skills
Responsibilities
• Oversee cost-effective acquisition of a wide range of goods and services; responsible for country program compliance with ROM and donor policies and specifically procurement, conflict of interest, and ethics.
• Develop and maintain procurement planning and analysis processes for the timely acquisition of goods and services, and provide proactive, rigorous, and logical methods to solve procurement-related challenges within the organization.
• Lead procurement activities including competitive bidding, supplier selection and justification, and issuing purchase orders.
• Provide guidance to project teams on annual/periodic procurement planning.
• Develop and implement a clearly defined internal process to raise, receive, and approve all purchase requisitions in accordance with ROM procurement policy and budgets. This should have proper controls in place and incorporate documentation and records that can be reviewed during reference and audit.
• Manage vendor relationships, vet and screen new vendors; review annual supplier contracts.
• Lead the prequalification of suppliers and service providers.
• Coordinate the update and sharing of the procurement tracker for the organization and the projects. Ensuring that procurement data are timely analyzed and used by budget holders for accurate/informed decision-making.
• Review and evaluate the performance of the suppliers on a regular basis
• Actively review and update procurement policies/procedures, no less than once annually.
• Supervise and develop team members. Make recommendations concerning employment, termination, performance evaluations, and other personnel actions. Set team and individual goals. Prioritize, organize, delegate, and coordinate the flow of work. Enhance individual employee performance through frequent and timely communication and support.
Qualifications
• Bachelor’s degree (or international equivalent) in a related field of Procurement, Logistics, or Supply Chain.
• Master’s degree (or international equivalent) in a related field of Procurement, Logistics, or Supply Chain preferred.
Details of experience
• Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification or equivalent is preferred)
Interested candidates should send a cover letter and CV/resume with 3 professional referees in PDF as one document. Both Cover letter and CV/Resume must not exceed 4 pages. Please send your application to the Human Resources Manager through the email: racheal@futureoptions.org not later than Friday, 29th September 2023 at 5.00 PM (EAT) with the position applied for as the Email Subject. No need to attach other documents at this level.
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