Organisation: International Rescue Committee (IRC)
Duty Station: Imvepi, Arua, Uganda
Reports to: Senior supply chain officer
About US:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.
Job Summary: Reporting to Senior supply chain officer, the Fleet Assistant is responsible for the efficient coordination and management of all transport, fleet, and equipment management functions for IRC’s office in Arua. The position will also be responsible for the implementation of good fleet management practices and policy across all the field sites.
Key Duties and Responsibilities:
Work with the Senior Supply Chain officer to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
Implement and direct IRC standard Vehicle policies and procedures, with attention to safety and security issues.
Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.
Evaluate, manage, and monitor drivers.
Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
Manage the vehicle pool (if applicable).
Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled
Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.
Ensure all vehicles are properly cleaned on daily basis.
Prepare weekly and monthly report on transport department and discuss with Senior Supply Chain Officer.
Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
Work with the Senior Supply Chain Officer to ensure that vehicles are prepared for routine and emergency security requirements.
Ensure that all vehicles are secure when not in use.
Be familiar with local regulations / laws.
Any other duties as may be assigned by the supervisor.
Qualifications, Skills and Experience:
The applicant should preferably hold a University degree in Supply Chain Procurement and logistics, Business Administration, or related area of study
Knowledge of generic Supply Chain management systems and forms.
Two years of experience working as a Fleet Assistant in a multi-cultural environment.
Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook.
Strong oral and written communication skills.
Strong organizational, interpersonal skills.
Demonstrated ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.
Fluency in English is required.
Must be able to work with minimum supervision while being a strong team player.
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Click Here
Deadline: 11 th October 2023
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