Job Title: Project Officer
Organisation: Right To Play (RTP)
Duty Station: Adjumani, Uganda
Salary: UGX. 49,873,343 up to UGX. 57,977,761 Per Annum (before taxes)
Right To Play (RTP) is a global organisation that protects, educates and empowers children to rise above adversity using play. By harnessing play, one of the most powerful and fundamental forces in a child’s life, we help 2.3 million children to stay in school and out of work, to prevent life-threatening diseases like HIV and malaria and to stay safe from exploitation and abuse.
About SHARE Program:
The Sexual Health and Reproductive Education (SHARE) program is a project funded by Global Affairs Canada. SHARE is implemented as a consortium led by Right To Play, in partnership with WaterAid, the Forum for African Women Educationalists (FAWE) and FHI 360. This project operates in Ghana, Mozambique and Uganda, and uses a gender-transformative and rights-based approach to improve the reproductive health of adolescents, particularly girls and young women. SHARE is a five-year project that works with girls and boys aged 10-24, both in and out of school, to empower them to demand better sexual and reproductive health care. The initiative also works with Community Health Workers and Health Care Facilities to ensure their services are adolescent-friendly and gender-responsive, and engage community members in activities to increase support for adolescents and young people to access SRHR education and gender-responsive services. SHARE works across multiple government partners, notably ministries of health, ministries of education and ministries of water, to ensure systematic approaches to service delivery and strengthening.
Job Summary: The Project Officer reports directly to the Project Manager and is responsible for overseeing project(s) implementation, effective administration of the project(s), reporting to internal and external contacts/stakeholders and relationship management with the key stakeholders.
Key Duties and Responsibilities:
Job Responsibility #1: Project(s) administration, training and capacity building (45% of Time):
- Contributes to the formulation of the project strategic plans feeding into the overall country strategic plan.
- Prepares and leads the implementation plan of project activities from existing operational plan.
- Guides Project Coordinators on executing the activities in each project location.
- Ensures that activities are compliant with RTP methodology and standards.
- Oversees community events such as Play Days to promote SRHR topics/issues related to their needs.
- Develops and strengthens understanding of our project management cycle with project staff and partners.
- Compiles reports received from the Project Coordinators and submits monthly activity reports to PM.
- Completes monthly budget projections and tracks expenditures.
- Participates in the planning of budget and tracks activity expenses occurred against cash projections.
- Procures project equipment (in coordination with Logistics Officer/Assistant where applicable), within authorization levels set in the In-Field Authorization Levels policy.
- Coordinates facility upgrades based on the needs of the project site.
- Arranges for storage and delivery of sport equipment to participating schools.
- Coordinates with other NGOs/CBOs to ensure participation in partner events. · Monitors security situation in project location and reports to the PM.
- Follows up on logistics issues at project location and ensure assets, including project vehicles are maintained.
- In the absence of a Training Officer, performs training related functions including: 45%
- Development of annual training plan to enhance staff skills and builds their capacities in line with the RTP country plan.
- Conducting training sessions in child protection, gender, human rights and other related subjects.
- Training Project Coordinators and Coach Trainers in RTP resources and supporting the certification process of Coaches and Coach Trainers.
- Works with Project Coordinators and Coach Trainers to evaluate training workshops and develops evaluation reports.
- Maintains records of the training database as well as the training library for the benefit and use of the team.
Job Responsibility #2: Team Management (20% of Time):
- Conducts performance appraisals for all direct reports and provides regular feedback on performance.
- Oversees performance of any contract staff such as security guards where applicable.
- Ensures staff understands and complies with policies of RTP.
- Assesses training needs of all direct reports with input from project staff, partners and stakeholders.
- Oversees training of coaches delivered by Project Coordinators and observes coaches’ performance for certification.
- Follows existing systems to reasonably safeguard the overall health, welfare and security of the project staff.
Job Responsibility #3: Networking, representation and partnership building (15% of Time):
- Shares activity plans with local NGOs, CBOs (community-based organizations) and looks for synergies and opportunities to work together.
- Maintains a positive working relationship with Ministry of Foreign Affairs, Ministry of Education and other Ministries and partners.
- Ensures implementation of Memorandum of Understanding (MoUs) and agreements with local representation of Government, UN Agencies and partner organizations.
- Facilitates collaboration and networking with other organizations, government and other relevant institutions to enhance RTP visibility and project activities. 15%
- Coordinates planning meetings with partners and represents RTP in various platforms. · Facilitates participation of Athlete Supporters in project activities and events.
- Conducts an assessment survey to determine the NGOs that RTP could partner with and initiates partnerships.
- Ensures partners are in compliance with RTP Code of Conduct and Child Safeguarding policy.
Job Responsibility #4: Monitoring and reporting (15% of Time)
- Visits project locations to oversee activities, events and collects information to report on performance outcomes.
- Works with school directors and teachers to develop their understanding of RTP’s monitoring and evaluation system as it relates to reporting on children and teachers actively involved in sport and play activities.
- Ensures accurate collection and timely submission of quantitative and quantitative monitoring information according to RTP monitoring tools.
- Submits regularly reports to PM/PO and occasionally external stakeholders including Ministries, partners and donors.
- Provides quarterly updates of lessons learned and best practices to project team, stakeholders and the PM.
Job Responsibility #5: Other tasks as assigned (5% of Time)
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Social work and social administration, management, social sciences or other related discipline.
- Three years of experience in Project management or community work including managing direct reports.
- Excellent interpersonal and communication skills both written and verbal
- Self-starter with ability to work with minimal supervision
- Strong organizational and delegation skills
- Able to meet deadlines and prioritize tasks
- Strong development and team building skills
- Computer literacy in outlook, MS Word, PowerPoint, Excel and Internet
- Understand project management cycle
- Effective report writing and analytical skills
- You are highly driven, results-oriented, collaborative and well-rounded leader with a passion for working with children and youth.
- You are an exceptional communicator with excellent networking skills.
- Languages: Fluency in spoken and written English. The knowledge of the local language will be an added advantage.
Desired qualifications (an asset)
- Knowledge in child and/or adult education
- Knowledge in Sport for Development
- Experience in developing and managing budgets
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 23rd November 2023