Job Title: Head Administration
Organization: NIC General Insurance Company Limited
Duty Station: Kampala, Uganda
Reports to: Company Secretary
About US:
NIC Holdings is one of the largest financial institutions in East Africa with a network of branches spread across the country, offering a full range of insurance products and services in Life and Non-Life insurance businesses and Financial Management. NIC Holdings has two subsidiaries which include NIC General Insurance Company Limited and NIC Life Assurance Company Limited.
Job Summary: The Head Administration will plan and coordinate administrative procedures and systems and devising ways to streamline processes. Supervise and train subordinates and allocate responsibilities and office space.
Key Duties and Responsibilities:
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Supervise personnel and allocate responsibilities and office space.
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations through monitoring and timely payment of telephone service providers.
- Monitor fleet schedules and expenses.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation.
- Oversee facilities services, maintenance activities and tradespersons (i.e. electrician and plumber).
- Organize and supervise other office activities (recycling, renovations, event planning etc).
- Ensure operations adhere to policies and regulations.
- Keep abreast with all organizational changes and business developments.
- Any other duties assigned by your supervisor.
Qualifications, Skills and Experience:
- The applicant must hold a BSc/BA in Business Administration or relative field
- Proven experience as at senior administration level for at least three years.
- In-depth understanding of office management procedures and departmental and legal policies.
- Familiarity with financial and facilities management principles
- Proficient in MS Office
- An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
- A team player with leadership skills
- Preferably between the age of 35 – 45 years of age.
NB: We are an equal opportunity organization; both male and female candidates are encouraged to apply.
How to Apply:
If you have the aforementioned professional and academic qualifications and you are ready to execute the above mandate, kindly send your resume to the email address below indicating on the subject of your email the job title. For example: Ref: Application for Head Administration.
Strictly apply through email: vacancy@nic.co.ug
Deadline: 25th January 2024 by 5PM.
NB: Please note that only short-listed candidates will be contacted.