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Finance Assistant NGO Jobs – Heifer International (Heifer)

Job Title:   Finance Assistant

Organisation: Heifer International (Heifer)

Duty Station:  Jinja, Uganda

 

About US:

Heifer International (Heifer) is a non-profit, humanitarian organization dedicated to ending world hunger, poverty and saving the earth. HI works with resource limited families around the globe to become self-reliant. Since it begun in 1944, Heifer International has worked directly with 7 million families in more than 125 countries.

 

About Master Card Foundation Project:

Heifer Project International in Uganda is set to implement a 5-year project funded by the Master Card Foundation under its program the Young Africa Works. The project seeks to improve socio-economic wellbeing and resilience of young people in the Busoga sub-region by 2029. The project target is to reach 250,000 young people between 16-35 years (70% females and 3% youth with disabilities). The project will achieve this target by facilitating collaboration with like-minded partners to include The Consortium for Enhancing University responsiveness to Agribusiness Development Limited (CURAD), The Federation for Small & Medium Enterprises (FSME), Financial Sector Deepening Uganda (FSDU) and ASIGMA group.

 

Job Summary:    The Stimulating Agribusiness for Youth Employment Project Finance assistant will be based at the project regional office and reporting to the SAYE Project Accountant. The job holder will play a significant role in strengthening of core global systems by ensuring proper accounting and reporting of project resources in project implementation. She/ He will support the project finance team in areas of cashiering, records management and ensuring that financial procedures are accurately implemented in accordance with Heifer’s policies and procedures.

 

ESSENTIAL CHARACTER TRAITS: Detail-oriented, trustworthy, mathematical and accounting Keenness, well-organized, analytical, enthusiastic, accountable, and values-oriented.

 

Key Duties and Responsibilities:

Working closely with the SAYE accountant to ensure that project transactions are properly coded and registered in Agresso on a daily basis (35%)

  • Receive, record and check all invoices and accountabilities from staff/partners for accuracy and completeness.
  • Accurately code and register Account Payables & Accounts, Receivables transactions on a daily basis.
  • Participate in month end activities and ensure all transactions are recorded by 7th of every month.
  • Check accounting discrepancies and recommend corrective measures.
  • Review staff accountability expense submissions.
  • Report any practice that is contrary to the approved Heifer financial procedures.

Processing of payments and follow up on all project disbursements to ensure timely execution and effectiveness. (30%)    

  • All project staff requests for funds processed according to Heifer’s operating procedures.
  • All finance documents received and recorded in the register book.
  • All duly authorized and complete invoices/requests processed within 2 working days majorly using the online banking and mobile money platform.
  • Payment confirmation shared with administrator/ requestor within 2 days of processing the payment.
  • Provide updates on payments and ensure proof of payment is duly filed.

Manage a functional and organized office finance filling system to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (10%)        

  • Financial files created for the project.
  • All relevant project documents filed on a daily basis.
  • Monthly updated partner and hub personnel and tax file.

Scanning and uploading vouchers into Agresso and Laserfiche platform (20%)   

  • All vouchers are scanned daily as per Heifer policy.
  • All scans are checked for accuracy and completeness before submission.
  • All scans are uploaded into Agresso every week and for month end, all scans uploaded by 9th of every month.
  • Mastercard Foundation scans prepared, labelled and categorized as per the Foundations guidelines by 12th of every month.
  • All scans including approved partner monthly reports uploaded to Laserfiche.
  • May perform other duties as assigned (5%)

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in accounting, Finance, Business administration or its recognized equivalent with three (3) years of experience working in a similar role. Part II qualification of any professional course ACCA, CPA is a must and (3) years ’experience in a non-profit organization.
  • Strong numeracy and analytical skills.
  • Excellent organizational and time management skills.
  • Knowledge of the non-profit sector and the context to which non-profit organizations operate.
  • Strong problem-solving skills.
  • Strong English language skills-oral and written.
  • Computer proficient in word processing, spreadsheets, electronic mail software, and knowledge of accounting software (e.g. MS Office Suite, ERP Accounting packages such as Agresso, Sun Systems,
  • Excellent keyboarding skills.
  • Understanding of donor financial policies and procedures.
  • Working with sensitive information and maintaining confidentiality.
  • Ability to manage and execute multiple tasks with minimum supervision while sometimes meeting inflexible deadlines.
  • May require constant sitting, working at a computer for extended periods of time.
  • Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
  • Ability to produce accurate documents in a well-designed and attractive format with superior attention to detail.
  • May require occasional bending and lifting of upto 20 pounds (9kgs) floor to waist.
  • Ability to operate all standard office equipment including photocopiers, scanners, fax machines and printers.
  • Ability to establish priorities, achieve deadlines and make sound judgments.
  • Ability to perform as an effective team member and work cooperatively with a diverse staff.
  • Constant telephone, face to face and electronic communication with colleagues and the general public.

 

How to Apply:

All suitably qualified and interested applicants should apply online at the link below

 

Click Here

 

Deadline: 26th February 2024

 

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