Administration Coordinator World Vision

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Objectives and Activities
• Organize offices’ cleaning and monitor compliance with the cleaning schedule by the contracted supplier of cleaning service
• Plan for office minor maintenance and repair in a cost-effective way and follow up with finance of bills and invoices payment (water, electricity, telephones, rent, etc.)
Effectively facilitate bookings and needed settings/materials needed items for meetings are available in contracted hotels, ensure consumed bills are settled timely
Ensure office meeting venues are well arranged and equipped with all necessary items (water/tea/coffee, projectors, notebooks and pens)
• Monitor inventory office supplies and purchase new material for offices per needs and available budget.
• With support from mechanic drivers, ensure regular maintenance and occasional repairs of the generator at national and field offices are done timely and properly
• Facilitate booking of e-tickets for international and national staff; accommodations, meals, and vehicle transport for visitors; and appointments for security briefing and child protection orientation.
• Provide daily supervision to the receptionist and carry out performance evaluation for staff under his/her supervision
• Ensure development and/or implementation of new initiatives for efficient service delivery in the administration sub-department
• Manage contracts to ensure they are valid, and advance payments are timely recovered
• Perform any other task assigned by his/her supervisors.

Required Education, training, license, registration, and certification
• Bachelor’s degree in Business Administration, Procurement, Marketing, Logistics, and other related fields.
• Preferred Knowledge and Qualifications
• Extensive knowledge of NGO/Humanitarian Administration operations and management