ADD is a participatory grant-maker for disability justice. Our Vision is for a world in which ableism no longer exists, and in which disabled people can access their full rights and experience justice. Our Mission is to resource disability justice activists and organisations, nurture lived-experience leadership, and influence fairness in funding so that disability justice movements thrive.
ADD works in solidarity with disability justice movements. We use our position and our networks to make sure resources and opportunities flow to disability justice movements in Africa and Asia.
ADD works with organisations led by people with lived experience of disability and we seek to centre that lived experience in everything we do.
Key responsibilities.
This role will act as an Executive Coordinator to both Co-CETOs keeping their diaries and workloads organised, project managing areas of their work, and providing administrative and hand-over support to them both as they lead ADD through our transformation process. This role will also help organise and take minutes at some internal meetings.
• Carry out routine Executive Assistant/Coordinator responsibilities including, but not limited to, complex diary management (including organising meetings for two people in different time zones) and global travel arrangements, including visa applications, expense claims, organising business related functions and liaising with finance in relation to invoices etc.
Project management of specific areas of their work and maintaining oversight of others involvement. Following up, liaising with other senior members of staff, and chasing others whose input is required to ensure tasks and objectives are completed on time.
• Support both CETOs with recording and sharing their ideas and thinking including but not limited to, taking dictation from meetings, voice notes and conversations and creating copy and communications based on them.
• Monitor and manage CETOs’ email inboxes, handling confidential information with discretion and keeping communications on track and following up where needed to arrange appointments and respond to issues that may arise.
• Keep both CETOs advised of time sensitive and priority issues, ensuring appropriate follow up.
• Organisation and administration for business related meetings and events both internally and externally, online and in-person. Attend meetings and take notes of the discussion; prepare the initial draft of minutes and summaries.
• Work closely with both Co-CETOs to help prioritise their time appropriately and ensure adequate support is provided for all interactions, including briefing, handover and schedule juggling.
• Co-ordinating travel schedules as they arise and organise meetings and events as necessary helping the Co-CETOs focus on the key elements of their job with minimal admin to undertake themselves. Liaise with our Resources Manager to do this.
• Log contacts and record meetings and notes where appropriate in a system you develop for us.
• Utilise our internal documentation management system (SharePoint) and Teams to help manage all of this information.
• Support the Co-CETOs to hand-over tasks and events where appropriate so that important tasks of meetings do not get forgotten.
• Supporting us where necessary to produce documents (for example correspondence, reports and presentations), liaising with other team members and supporting with aspects of proofreading and design as they may arise.
• Act as main point of contact and provide administrative support for ADD’s Board of Trustees, for example meeting administration, circulating papers, making travel arrangements etc.
Safeguarding level.
We are committed to ensure we are a safe organisation, delivering safe programmes that ensure we do no harm to people we work with. Our processes ensure all posts are graded, based on interaction with children and vulnerable adults. This post is a Level 1 post, see outline of all levels below:
• Level 1 – Office based, no real direct access to children/vulnerable adults.
• Level 2 – a travelling role, possible access to children/vulnerable adults but unlikely to be alone.
• Level 3 – regular access to children/vulnerable adults including on their own, or lead responsibility for safeguarding within office/location.
In addition to the responsibilities listed above, this role like all at ADD, will also have specific responsibilities relating to safeguarding:
• Ensure familiarity, and compliance with, ADD’s child and vulnerable adult safeguarding policy and undertake training as required. In particular: o Contribute to creating and maintaining an environment (including within ADD) that prevents safeguarding violations and promotes the implementation of ADD’s policy; o Report any concerns or suspicions regarding safeguarding violations by an
• ADD staff member or associated personnel to the appropriate staff member.
What sort of person are we looking for?
• The successful candidate will need to be organised and practical, with the ability to get things done and self-manage their workload.
• You must also demonstrate a passion for ADD’s mission and have a deeply nuanced understanding of the lives of disabled people in the countries we work and a demonstrable commitment to the Social and Human Rights Models of Disability.
• You will need to be as happy to support Fredrick and Mary Ann with project managing and communicating the changes ADD is making as well as with supporting them with the more routine and administrative aspects of the role.
Specific things we would like you to have are:
• Significant experience in a similar role supporting senior staff members.
• Skilled and experienced at complex diary management and planning, including working globally/across different time zones.
• Strong project management skills and experience
• Someone with strong writing, dictation and editing skills able to help us share our ideas more widely
• The ability to prioritise and make decisions.
• Strong writing, editing, minute taking and proofreading skills.
• Basic numeracy and the ability to work with budgets and expenses.
• Proficient with using Microsoft 360 including SharePoint and Teams (or transferable skills in similar packages).
• Excellent communication, influencing and engagement skills in English.
• Ability to navigate many different cultural norms and contexts.
• An understanding and appreciation of disability and the role of activists and disabled people led organisations in solving these
• Commitment to, and understanding of, the Social Model of Disability and a rightsbased approach to development.
• Shows respect for, and understanding of, diverse points of view and demonstrates this understanding in daily work and decision-making.
• Awareness of the value of diversity and cultural difference.
We are keen to promote strong principles of equality and diversity and encourage applications from all backgrounds. Priority for this role will be given to disabled people.
To apply please send the following by email:
• Your CV (max 3 pages).
• Your answers to the below questions either in written form (max 1,000 words) or in a short audio of video recording.
• Completed equal opportunities form
• The names, contact numbers and email addresses of 2 referees (please state if you are not happy for them to be contacted at this stage).
Please send your answers to the following questions in no more than 1,000 words or in a audio or video recording of no more than 6 minutes. Please note these will be anonymised and reviewed before we look at the CVs of candidates (so please send as a separate document that does not include your name).
• What motivated you to apply for this role?
• What experience would you draw on to fulfil the responsibilities of this role?
• What do you anticipate might be the challenges of supporting a co-leadership team in this way?
Please send your application to recruitment@add.org.uk by the closing date below.
If you need an accessible format please contact recruitment@add.org.uk or +44 1373 473 064 and specify which format you require.
Application deadline: 8 April 2024 at 9am UK time
Interviews will be held online on 30 April 2024