Job Title: Administrative Assistant/ Secretary
Organisation: Pharmaceutical Company
Duty Station: Kampala, Uganda
About US:
A Pharmaceutical Company based in Kampala – Uganda, dealing in the Importation and Distribution of Human and Veterinary Medicines, surgical and Nutrition products. The company is an Agent & Local Technical Representative (LTR) for Several Manufacturers from Europe and the Middle East.
Job Summary: The Overall Responsibility of the Administrative Assistant/ Secretary is to support Management in the fulfillment and Execution of duties to ensure efficient management of the office and effective liaison with external partners and contacts as delegated. The Admin Assistant/ Secretary is expected to operate and perform to the highest professional standards with considerable Independence, Diversity, Initiative and high level organizational skills and knowledge of Company Policies
Key Duties and Responsibilities:
- To provide administrative support to all employees and support the senior management team.
- Receiving and directing of all correspondences from service providers and clients through email, phone and in-person.
- Organize and facilitate company visitor activities such as reservations of hotels, transport and other in-house compliments.
- Co-ordinate and arrange conferences, meetings and other schedules for the senior management team.
- Co-ordinate with the HRM to facilitate internal memos and organize HR related activities.
- Participate fully in the company’s ISO meetings by taking part in meetings, audits and compilation of reports.
- Represent the company at external meetings and attend other gatherings on behalf of SMT.
- Plan and Co-ordinate with the SMT events, sponsorship and other voluntary activities.
- Be responsible for the purchase and procurement of office supplies such as stationary and cleaning supplies.
- Work together with the SMT to improve company operations, minimize costs and actively present innovative solutions to the team
- Perform other duties assigned by Management
Qualifications, Skills and Experience:
- Must have a Degree in Business Administration, Secretarial studies or any other-related course from a recognized Institution.
- Must have at least 2-3 years of working experience in the position of a Secretary or Administrative assistant
- Should have certificates in acquired skills of Secretarial activities and/or computer skills
- Must be computer literate with high understanding and knowledge of Microsoft office package
- Must be active, motivated, well spoken, presentable and highly independent
- Must be willing to work in a team and have the ability to supervise personnel
- Should preferably be below 35 Years.
How to Apply:
All interested applicants meeting the above requirements are encouraged to apply by sending a cover letter, updated resume and scanned copy of your recent passport size photo addressed to:
The Human Resource Manager,
Email to: apply@jobsportal-career.com
Deadline: 27th April 2024
NB: Only successful candidates will be contacted.
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