Position: Finance & Administration Assistant
Direct Reports to: Head of Finance and Administration
Closely Works With: Program Department, Communication & IT Department, Monitoring Evaluation and Learning Dept, and Finance and Administration Dept
Scope and Job Location: GARD Kotido Head Office (with frequent travels to other field offices)
Contract Type/Details: Fixed term – 12 months with the possibility of extension subject to availability of funds
Salary and Benefits: Competitive salary and benefits packages
Working Hours: Full-time (40 hrs a week)
About GARD:
Grassroots Alliance for Rural Development (GARD) is a non-profit organization registered with the Uganda NGO Bureau since April 2019. GARD envisions empowered and resilient communities and is committed to fostering socio-economic development in Uganda. Operating in Karamoja, GARD focuses on sustainable livelihoods, youth skilling, gender empowerment, governance, peacebuilding, and institutional strengthening.
Project Background:
GARD recently signed an MoU to implement the UNDP/KOICA Building Resilience in Conflict-affected and Fragile Communities of Karamoja (BRICK) project in Kotido district. Funded by UNDP and KOICA, the project aims to promote peace, security, and resilience in Karamoja. It targets three districts and six sub-counties, focusing on socio-economic empowerment and gender-responsive livelihoods.
Job Summary:
The Finance & Administration Assistant will support the Head of Finance and Administration in internal controls, financial transactions, office administration, procurement, payments, reporting, logistics, and compliance with organizational and donor requirements.
Major Roles & Responsibilities:
- Finance Support:
- Prepare petty cash reconciliation and cash counts weekly.
- Record all cash and bank transactions for daily tracking.
- Assist in preparing monthly funds requests and budget variance analysis.
- Ensure compliance with procurement procedures and budget monitoring.
- Participate in audits preparation/execution.
- Administration Roles:
- Manage the front desk and respond to inquiries.
- Ensure office premises’ cleanliness and decorum.
- Monitor office consumables and stationery.
- Maintain an up-to-date inventory/asset register.
- Procurement & Logistics Support:
- Manage procurement of office supplies.
- Supervise vendors providing meals and services.
- Ensure effective store management and stock reconciliation.
- Information Documentation and Storage:
- Design appropriate filing systems for administrative and finance documents.
- Keep inventory of regular service providers.
- Circulate reports and communications as required.
- Qualifications, Experience & Competencies:
- Diploma in Business Administration, Accounting, or related field.
- At least three years of work experience in Finance, Accounts, and Administration in an NGO setting.
- Proficiency in MS Office programs, especially Excel.
- Excellent communication skills in English.
- Skills and Abilities:
- Good report-writing and interpersonal skills.
- Ability to work closely with local partners and community members.
- Self-driven with the ability to deliver results under minimal supervision.
- Strong analytical skills and attention to detail.
- Personal Qualities and Conducts:
- Commitment to GARD’s safeguarding principles, vision, mission, and values.
- Integrity, honesty, and strong work ethic.
- Collaboration and innovation.
- Commitment to equality and diversity.
- Commitment to personal and professional development.
Application Process:
Interested applicants should email their application to info@gardug.org with a cover letter, updated CV, and copies of academic qualifications. Include contacts of three professional referees (two professional references and one supervisor). Use the subject line ‘Application: Finance and Administration Assistant’. Deadline for applications: Tuesday, May 14, 2024, at mid-day.
Note:
Only shortlisted candidates will be contacted. GARD is committed to diversity and safeguarding principles. Offers of employment are subject to satisfactory references and appropriate screening checks. We do not charge any fees during the recruitment process or work through recruitment agents.