Job Title: Senior Records Officer
Organisation: Uganda National Institute for Teacher Education (UNITE)
Duty Station: Kira, Uganda
About Organisation:
The Uganda National Institute for Teacher Education (UNITE) was created on 5th July 2024 by Statutory Instrument No. 53 of 2024, under the Universities and Other Tertiary Institutions Act (UOTIA), Cap. 262, as an Other Degree Awarding Institution (ODAI). UNITE is a multi-campus institution with campuses in Kabale, Kaliro, Mubende, Muni, and Unyama, and its headquarters located in Kira Municipality (former Shimoni Core PTC). The institute is fully accredited by the National Council for Higher Education (NCHE).
Job Summary: To provide technical leadership in development and implementation of appropriate procedures relating to the creation, storage, retrieval, archiving and/or disposal of Institute documents.
Key Duties and Responsibilities:
- Provides technical support and advice on records management consistent with Institute policies and Records Management Standards.
- Establishes and maintains the retention and disposal schedules.
- Develops and coordinates records staff development programs.
- Enforces the code of ethics for confidentiality and professional practice for the handling of records.
- Develop policies and guidelines for a safe and healthy work environment.
- Initiates and manages the changeover from paper to electronic records management systems
- Designs and develops filing systems, classification schemes and undertake records surveys.
- Supervises the management of electronic and/or paper-based information to preserve Institute memory and legacy.
- Appraises performance of staff of the Unit.
Key Result Areas
- Technical support and advice on records management consistent with Institute policies and Records Management Standards provided.
- Retention and disposal schedules developed and maintained.
- Records staff development programs developed and coordinated.
- Record code of ethics for confidentiality and professional practice enforced.
- Policies and guidelines for a safe and healthy work environment developed.
- Changeover from paper to electronic records management systems initiated and managed.
- Filing systems and classification schemes designed and developed; and records surveys undertaken.
- Management of electronic and/or paper-based information supervised.
- Staff supervised and appraised.
Qualifications, Skills and Experience:
- An honor’s Bachelor’s degree in either Library and information management, records and archives management or information science from a recognized University or institution Work Experience
- A three (3) years working experience as a records officer in government or an equivalent level from a reputable organization.
Competencies
Technical
- Planning, organizing and coordinating
- Information and Communications Technology
- Coaching and Mentoring
- Delegation
- Records and Information Management
- Accountability
Behavioral
- Effective Communication
- Ethics and Integrity
- Concern for Quality and Standards
- Results Oriented
- Public Relations and Customer Care
How to Apply:
Candidates should submit 5 hard copies of the application in a sealed application pack containing copies of the following:
- Application letter. The subject line must indicate the position applied for.
- Application form, Click Here
- Detailed and up-to-date CV including working contact details (signed).
- Copies of Academic Transcripts and Certificates
- A copy of the National Identity Card
- Copies of previous appointment letters
- Names and contact details of three referees (Academic, Professional and Personal), one of whom must be your present or most recent employer. The references should be advised to send confidential references directly to the email address jobs@unite.ac.ug.
- The envelope should be clearly marked “Application for the post of ——-“
- Incorrectly addressed applications may be rejected.
The Secretary,
Appointments Board
Uganda National Institute for Teacher Education (UNITE)
Kira Municipality, P. O Box 7112, Kampala. e-mail: jobs@unite.ac.ug
Deadline: 18th June 2025 by 5pm