HR Officer Jobs – Africa Global Logistics

Job Title:  HR Officer  

Organisation: Africa Global Logistics

Duty Station: Kampala, Uganda

About Organisation:

AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. Connecting the number 1 integrated logistics network in Africa AGL, to the global maritime transport leader MSC, can accelerate the logistical transformation of the continent.

Job Summary: To manage operational HR activities, including recruitment, onboarding, payroll processing, and training coordination, to support effective HR operations.

Key Duties and Responsibilities:

Recruitment & On-boarding

• Participate in Lodging Recruitment Requests: Use the Sesame tool to lodge recruitment requests.
• Recruit Qualified Candidates: Source and attract qualified candidates for various roles across departments as per Management.
• Job Descriptions and Specifications: Ensure all staff have updated job descriptions for their current roles.
• Job Adverts: Draft and post job adverts on various platforms.
• Support Interviews: Review applications, shortlist candidates, and support interviews.
• Draft Employee Contracts: Prepare employment contracts for new recruits for final review and signing by Management.
• Onboard New Employees: Facilitate the 30/60/60 days onboarding process, including introductions to the team and organization.
• Draft Staff Induction Programs: Collaborate with the respective HOD to create induction programs.
• Continuous identification of Onboarding Buddies in collaboration of HOD’s
• Monitor probation periods: Prompt HOD’s on upcoming expiry of probationary periods in preparation for confirmation or probation extension.
• Payroll and Benefits Administration:
• Assist in payroll processing to ensure accuracy and timeliness.
• Administer employee benefits, such as health insurance and housing allowances.
• Follow up with HODs for timely submission of performance-related bonuses and incentives.

Training and Development

• Coordinate training needs with department heads and organize training sessions.
• Draft and manage the annual training calendar, ensuring its approval.
• Monitor training programs, including those organized by HQ, and conduct immediate and post-training evaluations.

Employee Performance:

• Support the performance appraisal process and track employee performance metrics.

Employee Relations and Welfare:

• Handle employee queries and provide guidance on HR policies and procedures.
• Ensure compliance with employment laws and regulations.
• Coordinate wellness programs to enhance employee well-being.
• Grievances and Disciplinary Procedures:
• Document employee grievances for escalation to the HR Manager.
• Coordinate disciplinary hearings and capture minutes and recommendations.
• Administrative Functions:
• Maintain accurate and up-to-date employee records.

Equality and Diversity:

• Promote a culture of equality and diversity within the organization.
• Prepare accurate documentation for visas, work permits, and dependents’ passes.
• Assist with accommodation arrangements for expatriate staff
• Union Management
• Engage with union shop stewards monthly to address staff-related issues
• In the event of vacation:
• Deputy HR manager
• HR assistant
• Targets and goals:
• Efficient recruitment and onboarding process.
• Accurate and up-to-date employee records.
• Timely completion of performance appraisals.
• High participation rate in training programs.
• Accurate payroll processing.
• Prompt resolution of employee queries.
• Active participation in employee engagement activities.
• Job descriptions for all staff.
• Signed M.O. Us with key universities in Uganda.
• Generation of an annual training calendar.