Organization: United Nations World Food Programme (WFP)
Duty Station: Kampala, Uganda
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to United help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Job Summary: The Business Support Assistant (Office of the Deputy Country Director) will support the Deputy Country Director both administratively and substantively by delivering a wide range of business support processes and activities in order to facilitate effective service delivery.
Beyond administrative tasks, the role is exposed to a wide range of programmatic and partnership-related activities that allow significant contributions to WFP’s programme design and implementation processes, as well as to ensure effective partnership management with key stakeholders.
Key Duties and Responsibilities:
- Identify, extract, and analyze information from various sources and prepare briefing notes, decision memos, recommendations for DCD action and/or synthesise such information for inclusion in correspondence and reports; draft various standard correspondence (both procedural and substantive) and review all outgoing correspondence for composition and style as well as grammatical accuracy, factual correctness and adherence to WFP procedures.
- On behalf of the DCD, coordinate and expedite office-wide responses to sensitive enquiries ensuring high-quality output both formally and substantively.
- Maintain the DCD’s calendar and schedule appointments and meetings and ensure effective prioritization and preparation of the DCD’s engagements.
- Maintain and update the office’s filing and reference system, including confidential files, performance evaluation reports and disciplinary actions.
- Facilitate the flow of documents presented to the DCD for approval including internal memos, external correspondence, travel documents, leave request forms, among others.
- Prepare and follow up on Note for the Record (NFR)/minutes of DCD’s office meetings.
- Review Area Office monthly situation reports for management action requirements and follow up to ensure completion of actions on behalf of the DCD and management.
- Provide support to internal and external stakeholders in effective communication with the DCD through proactive coordination, communication, and preparation.
- Support the Country Director’s office, as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations World Food Programme (WFP) Business Support Assistant (Office of the Deputy Country Director) job placement should hold a Bachelor’s degree in any field, preferably: General Administration, Business Administration, Secretarial Studies, Development Studies, International Relations/Affairs, Legal Studies, Communication, or related areas from a recognized education institution.
- At least three (3) years of progressive professional experience in development/humanitarian programme implementation, administration, planning, cash management, reconciliation, vendor relations, reporting & information management, oﬃce administration, partnership management, or related duties.
- Ability to use MS Oﬃce Applications.
- Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
- Ability to develop and maintain relationships with a range of individuals to provide a high-quality support service.
- Ability to carry out basic data analysis and independently rectify problems.
- Ability to monitor and record ﬁnancial transactions.
- Excellent written and verbal communication skills.
- Fluency in both oral and written communication in English. Local languages/dialects are a plus.
How to Apply:
All suitably qualified candidates who wish to join the United Nations World Food Programme (WFP) are encouraged to apply online at the link below
Deadline: 17th June 2021