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Administrative Assistant – Makerere University College of Health Sciences, School of Public Health (MakSPH)

Makerere University College of Health Sciences, School of Public Health (MakSPH) received funding from USAID through University of California San Diego (UCSD) for 5 years to support an international network to promote and sustain improved health and agency in low- and middle-income countries: (Agency for All Project). The project is seeking applications for the recruitment of an Administrative Assistant.

Job Title: Administrative Assistant (1)

Reports to: Principal Investigator

Engagement: Full time

Duration: 1 Year, renewable upon satisfactory performance

Duty Station: Kampala

Main role and Responsibilities

The Administrative Assistant is responsible for day-to-day administration of the project activities and facilitating the efficient operation of the project by performing the following clerical and administrative tasks.

Key specific responsibilities

  • Planning and coordination of project meetings including preparing agendas and meeting minutes thereof.
  • Coordinating and scheduling travel, meetings and appointments for project staff.
  • Tracking the project budget including initiating requisitions and working with the finance team

to ensure proper accountability of advanced funds

  • Keeping proper records of all information related to the project.
  • Ensuring that all project logistics (materials supplies and equipment) are available at the right time

and in the right quantities. Maintaining office supplies and coordinating maintenance of office equipment.

  • Responding to and resolving administrative inquiries and questions.
  • Perform any other duties that may be assigned by the Team Lead.

Qualifications and desirable Qualities

Suitable applicants must possess a relevant first degree in Business Administration or related disciplines, with at least one year of working experience. He/she should have knowledge and skills in project administration, and Microsoft Office.  Experience with managing USAID grants is an added advantage.

Terms of service: The appointment is for a period of one (1) year.

Submission of applications

All candidates must submit a copy of their curriculum vitae along with an application letter (addressed to the Dean School of Public Health) and official copies of educational transcripts/certificates to the following link to with the Subject line “Application for the position of Administrative Assistant,” not later than 19th August 2022. Please provide a reliable 24-hour phone contact. Only short-listed candidates will be contacted for interviews.

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