Job Title: Finance Analyst
Organization: United Nations Population Fund (UNFPA)
Duty Station: Kampala, Uganda
Reports to: International Operations Manager
About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every birth is safe, and every young person’s potential is fulfilled. UNFPA expands the possibilities for women and young people to lead healthy and productive lives. Since UNFPA started working in 1969, the number – and rate – of women dying from complications of pregnancy or childbirth has been halved. Families are smaller and healthier. Young people are more connected and empowered than ever before.
Job Summary: The Finance Analyst supervises and leads staff in the Finance unit. He/she works in close collaboration with the operations, programme and project teams in the Country Office (CO) and with UNFPA HQs staff and Government officials ensuring successful Country Office (CO) performance in Finance.
The Finance Analyst actively participates in local inter-agency coordination to ensure UNFPA’s needs in common systems and service issues are met. External partners include other UN agencies, vendors, and other non-UN partners that are essential to the work of the Finance section.
Key Duties and Responsibilities:
Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:
- Financial resources management through planning, guiding, controlling of the resources in accordance with UNFPA rules and regulations.
- Preparation and monitoring of budgets of management projects.
- Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
- Elaboration of proper mechanisms to eliminate deficiencies in budget management.
- Processing of cost-recovery bills in Atlas for the services provided by UNDP.
- Carry out financial analysis and ensure oversight of all resources managed by the CO and provision of high-quality professional advice to the CO management.
- Supervise timely production of accurate donor reports.
- Undertake continuous analysis and monitoring of the CO’s financial situation, and preparation of regular updates on the status of financial resources.
- Ensure full compliance, of financial activities, financial recording/reporting systems with UNFPA’s rules, regulations, policies and strategies; proper design and functioning of the financial resources management.
- Serve as focal point for audits, both HACT and DAO, including coordination of HACT audit visits, training and support to staff and Implementing Partners, coordination of responses to audit observations, follow on implementation of audit recommendations, maintenance of HACT Database/CARDS, etc.
Implement operational and financial management strategies; adapt processes and procedures to maximize effectiveness and efficiency focusing on achievement of the following results:
- Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UN rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
- Conduct CO finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit
- Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
- Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
- Elaboration and implementation of cost saving and reduction strategies.
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNFPA staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
- Supervise delivery of effective and efficient financial services to UNFPA’s staff and clients (payments, F10 settlements, reversals, petty cash, vendor initiation, etc.)
- Establish internal expenditures’ control system which ensures that all transactions are duly authorized; AP vouchers are matched and posted; payrolls are posted; travel claims and other entitlements are duly processed; receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNFPA rules, policies and procedures.
- Facilitate effective budget management of office resources; elaborate proper mechanisms to eliminate deficiencies in budget management.
- Supervise members of Finance team; manage workflow in the unit, serve as a coach and mentor to the members of the Finance team.
- Backstop Operations Manager at the time of his/her absence
Exercise proper control of CO accounts, focusing on achievement of the following results:
- Build systems and procedures to ensure proper use and regular reconciliation of balance sheet accounts; organize timely collection of receivables and settlement of liabilities;
- Ensure oversight of Operating Fund Account (OFA); ensure full compliance of CO transactions with OFA policy; overview regular reconciliations of OFA accounts;
- Coordinate financial closure activities and submission of all due certifications to HQ; overview preparation of monthly and quarterly accountability checklists;
- Ensure correct coding of all CO transactions by chart of account elements including oversight over correct use of account and implementing agency codes;
- Timely corrective actions on un posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
- Control of the Accounts Receivables and maintenance of the General Ledger.
Facilitate building and sharing knowledge of finance among Country Office staff:
- Serve as ATLAS and IPSAS learning focal point; stay abreast of new IPSAS-related policies and ATLAS upgrades; organize regular learning events for staff;
- Organization of trainings for the operations/ projects staff on Finance;
- Synthesis of lessons learned and best practices in Finance;
- Contributions to knowledge networks and communities of practice and share any updates with other CO colleagues
Ensures proper CO cash management focusing on achievement of the following results:
- Timely review of cash position for local mobile banking account to ensure sufficient funds on hand for disbursements for workshop allowances. Timely identification and recording of receipts for income application.
- Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNFPA staff at HQ on the results of the investigation when satisfactory answers are not obtained.
- Primary contact with mobile bank management on routine operational matters including negotiation of rate on transactions.
- Transaction and stop payment approval on mobile banking systems.
- Approval and submission of monthly mobile account reports to management.
- Timely and accurate approval of mobile account reconciliation, including documented review of exceptions.
- Timely preparation of monthly workshop allowances cash flow forecast for use by Operations Manager and Programme Specialists. Liaison with programme units to obtain estimate of their cash requirements.
- Role as cashier for cash disbursements made on site.
Others: Perform any other duties as may be assigned by the management of the Country Office.
Qualifications, Skills and Experience:
- The applicant for the United Nations Population Fund (UNFPA) Finance Analyst job should hold a Master’s Degree/ Advanced university degree in Business Administration, Finance / Accounting, or related discipline.
- At least two years of relevant experience in providing financial management services and operational system;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably PeopleSoft;
- Experience of IPSAS or IFRS is an added advantage.
- UN common system experience, especially field experience, is desirable.
- Languages: Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
Functional Competencies:
- Business acumen
- Implementing management systems
- Innovation and marketing of new approaches
- Client orientation
- Managing the organization’s financial resources
- Organizational awareness
Managerial Competencies (as/ if applicable):
- Providing strategic focus;
- Engaging staff and partners;
- Leading, developing and empowering people/creating a culture of performance;
- Making decisions and exercise judgment.
Compensation and Benefits: This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
How to Apply:
All interested applicants who wish to join the United Nations Population Fund (UNFPA) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.
Deadline: 1st September 2022
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