- Job Title: Air Operations Assistant
Organisation: United Nations Mission in South Sudan (UNMISS)
Duty Station: Entebbe, Uganda
Job Opening Number: 22-Transportation-UNMISS-188201-R-Entebbe (M)
Reports to: OIC Air Operations Entebbe or his/her designate.
The United Nations Mission in South Sudan (UNMISS) was set up in 2011, with the objective to consolidate peace and security, and help establish conditions for development in the Republic of South Sudan, with a view to strengthening the capacity of the Government of South Sudan to govern effectively and democratically and establish good relations with its neighbours.
Key Duties and Responsibilities:
Within delegated authority, the Air Operations Assistant will be responsible for the following duties:
- Coordinate’s routine (regular passenger/cargo, logistics resupply) flights, special (casualty and medical evacuation, VIP) flights and military operational flights in accordance with Standard Operating Procedures (SOPs), UN directives, Department of Field Support (DFS) Aviation manual, UN Aviation Standards (UN AVSTADS), UN Aviation Safety Manual, ICAO standards and recommended practices and the host country’s Aeronautical Information Publications (AIPs).
- Compiles the daily projected Air Tasking Orders (ATOs) in accordance with the requested tasks; publishes and communicates ATOs to all relevant elements in accordance with the established procedures and deadlines.
- Assists with the coordination of the integrated search and rescue operations for UN air assets and other aircraft upon request.
- Assists with the coordination of diplomatic over flight/landing clearances, ground handling support and hotel accommodation/meal/transportation arrangements for aircrews based in Entebbe, transiting, or Remaining overnight in Entebbe.
- Assists with the quarterly civilian air operator’s performance evaluation reports, military letters of assist semi-annual performance evaluation reports and end-of-contract performance evaluation reports in accordance with the established deadlines.
- Monitors that applicable aircraft documentation /certificates are valid and current.
- Monitors that agreed periods of aircraft non-availability due to maintenance and/or aircrew sickness are complied with and valid maintenance/medical release certificates are provided.
- Monitors that aircrew members possess valid licenses and certificates, and meet the requirements agreed in the applicable long-term aircraft charter agreements and letters of assist.
- Verifies monthly aircrew attendance records.
- Assists in conducting internal audits in accordance with the approved unit’s/section’s Internal Audit Program and Internal Audit Plan.
- Assists with the coordination of the Foreign Object Debris (FOD) activities at airfields and air terminals.
- Participates in the integrated search and rescue operations for the UN air assets and other aircraft upon request and assists with the coordination of the availability and operational readiness of the required personnel and equipment.
- Conducts inventories and physical annual checks of relevant aviation equipment.
- Assists in conducting the aviation risk management for UN aviation activities in accordance with the established procedures.
- Assists with the monitoring of utilization of UN air assets and provide support with the analysis of the statistical data obtained.
- Maintains the electronic databases in accordance with the established procedures and deadlines.
- Briefs aircrews on UN policies, aviation safety requirements and the latest applicable aviation standard operating procedures.
- Monitors that appropriate reference documents are current, readily available, and accessible to all aircrew members and aviation personnel.
- Prepares weather forecasting and disseminates to all flights out of Entebbe
- Coordinates all Ramp activities with ENHAS to ensure seamless operations
- Coordinates with Movcon on passenger and cargo loads and ensures timely departures and arrivals of aircraft are achieved.
- Supervises the ramp operations and ensures all coordination is done with ENHAS (Ground Handling Company), Air traffic control and ramp assistants.
- Acts as the Focal point for CASEVAC/MEDEVAC and troop rotations in Entebbe.
- Acts as OIC Air Ops when the designated staff member is away
- Performs other related duties as required or delegated to him/her.
Qualifications, Skills and Experience:
- The ideal applicant must have a High school diploma or equivalent is required. Training and certification as a Commercial Pilot, a Flight Operations Officer/Flight Dispatcher, Aircraft Maintenance Technician, Air traffic controller or an equivalent military qualification is required.
- Training in the safety and quality management and aviation internal auditor are desirable.
- A minimum of five (7) years of progressively responsible experience in air transport operations or aviation safety is required.
- Experience in the use of ICAO standards and recommended practices is desirable
- Knowledge of UN financial regulations and rules is desirable.
- Experience in international operations in a post conflict environment is desirable.
- English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of the other is desirable
Job – Specific Qualification
- A commercial pilot license is desirable
- A license in flight dispatch is desirable
- A license in Air traffic control is desirable
- A license from aviation military on aviation is desirable
- A license in aviation maintenance is desirable
- Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning And Organization: Develop clear goals that are consistent with agreed strategies; Identify priority activities and adjust as required; Allocate appropriate time and resources for completing work; Foresee risk and allow for contingencies; Monitor and adjust plans as necessary; Use time efficiently
How to Apply:
All suitably qualified and interested candidates desiring to serve the United Nations Mission in South Sudan (UNMISS) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 9th September 2022
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