Job Title: Administrative Secretary
Organisation: Mountains of the Moon University
Duty Station: Fortportal, Uganda
Ref. No. EXT AD/APP/16/08/02
Salary Scale: M6.2
About US:
Mountains of the Moon University was established as a private chartered university under the
Universities and Other Tertiary Institutions Act of 2001 to provide quality
teaching and learning that is relevant and competitive; offer courses that
address the needs of the local, national and international community; promote
research for the social- economic and political development of the country; and
engage in activities for self- sustainability. The Ministry of Education and
Sports appointed a Taskforce to manage the Transition of MMU from Private to
Public University for the next two years.
Job Summary: To provide administrative and secretarial services.
Key Duties and Responsibilities:
- Provide secretarial services to the Faculty Deans Office.
- Receive and attend to all incoming and outgoing mails in Faculty Deans Office.
- Receive and answer telephone calls in Faculty Deans Office.
- Maintain the filing system in the Faculty Deans Office.
- Supervise the cleaning and arrangement of the Faculty Deans Office.
- Procure stationery and office equipment for the Faculty Deans Office.
- Supervise support staff in the office of the Faculty Deans.
- Record and produce minutes of the divisional meetings.
- Manage the flow of email and phone calls as appropriate.
- Maintain efficient records management system, both electronic and manual.
- Ensure the Faculty Deans is appropriately prepared for meetings.
- Perform any other duties assigned by the supervisor.
Qualifications, Skills and Experience:
- Honours Bachelor’s Degree in Secretarial Studies or Office Management from a recognized institution or an Honours Bachelor’s Degree plus a Diploma in Secretarial Studies / Office Management or UNEB Certificates Stages I, II & III
- Should have at least a three (3) years’ experience in handling secretarial duties.
- Demonstrated computer literacy skills.
- Ability to operate standard office equipment.
- Good interpersonal and communication skills.
- High level of integrity.
Competences
- Ability to handle clients in a courteous manner
- A team player with a good interpersonal manner
- Good communications skills
- Proficiency in using MS Office with a typing speed of at least 40 wpm.
- Time management.
How to Apply:
All Qualified and interested candidates must submit Five Copies of each of the following: –
- Application letter
- A detailed up-to-date Curriculum Vitae (CV)
- Certified Copies of the relevant academic/professional transcripts and certificates
- Copy of a Valid National Identity Card
- Names and Addresses of three referees
- The physical address, telephone contact, and email address
- Any other relevant documentation to support the application
A hard copy of the application clearly indicating the position applied for and serial number on the top right corner of the envelope addressed and delivered to: –
The University Secretary
- O. Box 837, Fort Portal Uganda
Fort-Portal Office Lake Saaka Campus, Block C, Room 03 OR Kampala Office, Block C,
Ntinda Complex Office No: GF-13, Ntinda-Kampala
Deadline: Friday 23rd September 2022 by 5:00pm
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