Job Title: Finance Officer
Organisation: Action for Health Uganda (A4HU)
Duty Station: Kampala (frequent travels to Field Office in Mityana), Uganda
Reports to: Finance Manager
About US:
Action for Health Uganda (A4HU) is a youth empowerment organization dedicated to mainstream young peoples’ engagement in socio-economic development and promoting Sexual and Reproductive Health and rights (SRHR). A4HU was registered in October 2017 as a
new entity to take over the operations of DSW (Deutsche Stiftung Weltbevoelkerung) in Uganda. For the past 18 years DSW has supported the implementation of a portfolio of projects to improve sexual and reproductive health of young people in Uganda.
Job Summary: The Finance Officer works closely with the Finance Manager to ensure effectiveness and efficiency in the financial management processes including payments, accounting, budget monitoring, reporting, and compliance with the established accounting policies. He/she must ensure all transactions are accurately posted in the system in a timely manner to enable timely reporting.
Key Duties and Responsibilities:
- Closely monitor bank balances to ensure that bank accounts are never overdrawn.
- Process all payments; including petty cash, online payments, transfers, and cheques.
- Properly code all income and expense transactions following the chart of accounts and respective project budget lines before updating the Sun System accounting software.
- Effectively manage the imprest system; i.e. requisition for petty cash and ensure its safety at all times, issue payments only after due documentation and approvals, conduct routine cash count certificates, and prepare petty cash reconciliations/reports.
- Ensure that the statutory deductions, i.e. PAYE, NSSF, LST, and WHT are duly collected and remitted to the respective authorities well before the set deadlines. Any penalties resulting from non-compliance may be borne by the office bearer.
- Ensure that all approved working advances accountabilities are entered into the system within two days after their approval.
- Prepare bank reconciliation statements for all accounts by the 5th of each month.
- Prepare monthly reconciliation of fuel card accounts and stores and ensure that fuel card balances tally with the balance sheet balances.
- Receive and crosscheck for completeness (of narration and documentation) all documents (such as invoices, requisitions, accountabilities etc) that are submitted to the Finance department.
- Ensure that documents are properly coded/labelled and filed in such a way as to facilitate quick tracing and retrieval.
- Ensure proper bookkeeping (cash and bank books), payments and all financial documentation in line with best practices and professional standards.
- Prepare for external audit by preparing and providing all the relevant information as guided by the supervisor.
- Support the Finance Manager in the preparation of budget monitoring reports highlighting the planned/budgeted versus actual (BVA) expenditures; including explanations for significant variances.
- Support the planning and budgeting processes by generating the required data and conducting appropriate analysis.
- Support the Finance Manager in the reporting processes by generating the required data and conducting appropriate analysis.
- Provide regular and timely support to upcountry teams and work proactively to eliminate any delays that affect the flow of work in the finance department.
- Provide necessary capacity development support to other staff of A4HU to enable them properly understand and implement financial procedures.
Other Responsibilities:
- Conduct oneself in a professional and courteous manner that exhibits high integrity, and commands respect.
- Carry out any other official tasks that may be assigned by the supervisor.
Key Deliverables:
- Postings in the finance (SUN) system are accurate (i.e the narration, amounts and codes are correct) at all times.
- Payments are effected on time.
- No backlog of data entry into the SUN system (i.e. that all transactions are always fully posted within 2 working days of their approval).
- No discrepancies in petty cash balances at all times.
- Cash counts are conducted on the 1st working day of each new month.
- Bank reconciliation statements are prepared and submitted to the Finance Manager by the 5th day of every month.
- Statutory payments remitted to the respective authorities by the 10th of each month.
- Annual Returns are submitted by the 30th of June each year.
- A clear and well-organised filing system is maintained in order to ensure safety and quick retrieval of finance documents.
Qualifications, Skills and Experience:
- The ideal applicant must hold a bachelor’s degree from an accredited university in BBA/B.Com. A Master’s degree in Accounting or MBA is an added advantage.
- MUST have a professional Accounting qualification ACCA or CPA.
- Knowledge and experience in using SUN Accounting & QuickBooks Software is a Must.
- Should have at least five years of relevant work experience.
- Should be experienced with financial regulations and reporting.
- Proficiency in specialised Financial Management software.
- Proficiency in MS Office applications.
- Excellent analytical skills.
- Good interpersonal skills.
Other Desired Competencies
- Strong and proven financial management skills especially with projects.
- Ability to deliver high-quality work and attention to detail within deadlines.
- Ability to solve problems creatively, multitask and learn new concepts quickly.
- Ability to work with minimum supervision.
- Good communication skills and ability to work well in a team.
- Ability to initiate, design and implement financial systems and control procedures.
How to Apply:
If you are interested, please send your application (CV and motivation letter indicating salary expectation as one attachment) with the reference “Finance Officer” to the Human Resource Officer Action 4 Health Uganda at jobs@a4huganda.org
Deadline: 19th September 2022
Only short-listed candidates will be contacted.
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