Job Title: Business Support Assistant (Administration) Intern (Fresh Graduate UN Jobs)
Organisation: United Nations World Food Programme (WFP)
Duty Station: Kampala, Uganda
About US:
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Job Summary: We are seeking qualified individuals for the position of Business Support Assistant (Administration) Intern to be based in Kampala. Selected candidates will be employed on Special Service Agreement.
As part of the UGCO/HR Internship Programme Phase 2 aimed at developing young agile local talent that will enable WFP to thrive within the challenging operational environment. This is directly aligned with the evolution of WFP Uganda’s strategic direction.
Key Duties and Responsibilities:
- Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations
- Participate in the annual asset and inventory physical count using the GEMS Mobile App and perform reconciliation to correct discrepancies found.
- Provide guidance to and follow up with service providers/contractors to ensure that the goods and service acquired are accurate, meet expectations and bring good value for money i.e., generators, lifts, ACs, electrical installation etc.
- Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.
- Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
- Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
- Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
- Any other tasks as assigned by the supervisor
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UN World Food Programme (WFP) Business Support Assistant (Administration) Intern job placement should be a recent graduate from a bachelor’s programme from a recognized university in Uganda within the last 3 years 2019-2021 prior to the application for the internship programme, with at least a second-class degree in an Administration related course. University should be certified by the United Nations Educational, Scientific and Cultural Organization (UNESCO). With certified academic certificates and a valid National Identity Card.
- At least a Bachelors degree in Business Administration, Social Work and Social Sciences, Human Resources, Industrial Psychology or any related field
- At least two years work experience in Administration related activities
- Good working knowledge and experience in MS Office applications is desirable
- A mature person with good reporting and writing skills, proactive, with initiative and, good communication skills, ability to work in a team and establish effective working relations in a multicultural team environment
- Languages: Fluency in oral and written English
How to Apply:
All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.
Deadline: 23rd September 2022
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