Job Title: Data Entry Clerk ICT (Transcript Processing) –
Ref No: UBTEB/HRM-EXT/005/11/2022
Salary Scale: BTEB 7
Reports to: Data Processing and Awards Officer
Job Purpose
To print transcripts and ensure maintenance of transcripts and certificate records through proper filing of all documents and for processing transcript requests.
Duties and Responsibilities
• Print transcripts and maintains records of printed transcripts.
• Verifies candidates records in the system for transcript printing.
• Processes requests for academic transcripts;
• Submits list of names of transcript requestors for balance clearances
• Sorts and files correspondence, reports, or other materials
Processes documents requiring various procedural knowledge specific to area of assignment;
• Keeps office documents filed properly and up-to-date;
• Keeps supplies ordered and updated;
• Answers telephone calls, records and delivers messages;
• Obtains necessary signatures and routes documents appropriately and provide follow-ups;
• Provides information to other units and the public, applying significant knowledge of departmental rules;
• Keeps well informed of changes in academic programs;
• Assists the department with clerical duties;
• Perform any other duties as assigned by supervisors.
Minimum Qualifications and Experience
• A minimum of Diploma in Computer Science, Business Administration, Business Studies or Business Management, Office Administration or other related fields from a reputable institution.
• Proven experience in Customer care or related fields will be an added advantage
Basic knowledge in office operations and practices.
• Must be skilled in computer technology, the use of Microsoft Word, and a general records office operation
• Basic knowledge in printing and work with networked printers is required.
• Must be able to work extended hours of operations; must be able to stay on tasks with assignments through completion.
• 20 – 40 years of age at entry.
Key competencies
• Ability to meet deadlines with minimum supervision.
• Must be able to maintain confidentiality
• Must be able to perform duties accurately and independently.
• High level of integrity and ethics.
• A high degree of professionalism in regard to safeguarding sensitive data.
• ICT and technical skills
• Problem-solving skills
• Interpersonal and Teamwork skills.
• Attention to detail
• Customer handling skills.
Three sets of handwritten applications with detailed CVs and photocopies of Academic Certificates, Testimonials, Transcripts and/or Result slips; Three (3) most recent and clear passport size photographs, Names and addresses of two referees, A letter of recommendation from the current or most recent employer, telephone contacts and emails of both the applicant and the referees; should be submitted in sealed envelopes and hand-delivered not later than 13th December, 2022 at 5.00p.m to the address indicated below.
The Job title and Reference Number should be clearly written on the top left corner of the envelope. Applications should be addressed to;
The Executive Secretary, Uganda Business and Technical Examinations Board;
Plot 7 Valley Drive, Ntinda;
P. O. Box 1499; Kampala – Uganda.
Note: Only successful applicants will be contacted. (Those who applied previously are encouraged to re-apply only if they meet the job specifications.