Job Title: Register Assistant (No Experience Jobs)
Organisation: National Population Council (NPC)
Duty Station: Kampala, Uganda
Reports to: National Programme Officer Documentation
Reference: HRM 063/01/DRV/ICD/2023
About US:
National Population Council (NPC) is a government agency established by an Act of Parliament in 2014 as a semi-autonomous institution under the Ministry of Finance Planning and Economic Development. The Council transitioned from the Population Secretarial that was established in 1988. It is mandated to coordinate the implementation of the National Population Policy and Programme, advocate for integration of population factors in development planning in accordance with the agreed framework under the National Development Plan.
Job Summary: The Register Assistant will provide technical guidance in data/information integrity and availability for smooth operations of National Population Council.
Key Duties and Responsibilities:
- Maintain a set of documentation and reports, mails, and mailing list for NPC;
- Systematically collect books, periodicals, reports, studies and other documents relevant to the work of the NPC;
- Plan and supervise the selection and acquisition of relevant material for the Library;
- Identify, evaluate, and maintain a list of general and specialized information sources to meet the requirements of NPC staff using manual or computerized systems and networks;
- Analyze and code the content of material by cataloging, classifying, and indexing
- Develop and maintain manual and/or computerized information files;
- Organize the storage and preservation of material; respond to external requests for documents;
- Support in the preparation of documents for the meetings of the NPC;
- Review all substantive documents prepared and disseminated by NPC to establish and maintain a coding and numbering system within NPC;
- Create tools and systems to ensure easy and safe circulation of files; and
- Manage information in the archives and creating accessible archives.
Qualifications, Skills and Experience:
- The applicant must hold a Diploma in Records and Achieves Management, or Library Science or equivalent qualifications from a recognized institution;
- No experience is required but at least one (1) year of information management experience will be an added advantage.
Competencies
Technical Competencies
- Have strong written and communication skills;
- Be able to work with a variety of different people;
- Be familiar with digital media;
- Know office systems, archive software, and laws about information management;
- Be extremely meticulous;
- Be able to market information to a desired audience;
- Be extremely flexible to changing technology.
Behavioural Competencies:
- Ability to achieve results;
- Time Management;
- Strong interpersonal skills;
- Ethics and Integrity;
- Attentive to detail.
How to Apply:
All candidates are encouraged to submit the following via Email to: jobs@npcsec.go.ug copying npcsec@npcsec.go.ug
Attach;
- Copies of your academic and professional certificates;
- Photocopy of National Identity card
- Detailed Curriculum Vitae
Deadline: 10th July 2023 by 5.00 pm
NB:
- Only those selected for interviews will be contacted
- NPC is an equal-opportunity employer; any form of lobbying will lead to automatic disqualification
- Candidates who will present forged certificates will be prosecuted