Organisation: Kimanya-Ngeyo Foundation
Duty Station: Jinja, Uganda
About US:
Kimanya-Ngeyo Foundation for Science and Education is a Ugandan nonprofit, non-governmental organization founded in 2007 and dedicated to advancing education for development. Kimanya-Ngeyo is inspired by universal principles found in the Bahá’í Faith including that each human being is created noble and that education is indispensable to releasing the potential of individuals to contribute to the advancement of civilization.
Job Summary: The Administrative and Accounts Officer will be based at the main office in Jinja City. He/she will be responsible for all administrative roles within the organization as well as some tasks in support of the Accountant and Finance Manager. The individual will also report to the Learning Lead, and Director.
Key Duties and Responsibilities:
Administrative Duties and Responsibilities
Managing the organization’s calendar, including scheduling appointments, and logistics for all events and meetings.
Making arrangements for new staff and handling administrative requests and queries from management.
Acting as the liaison within the organization as well as with external stakeholders, as needed.
Overseeing the work of the support staff at the national office, and scheduling and coordinating staff meetings
Providing any support needed in ensuring a conducive work environment at the head office which may call for supervising all repairs, maintenance and set up of the office premises, and overseeing general cleanliness and orderliness.
Creating and maintaining proper filing and storage of documents, both electronic and physical, and managing office supplies.
Drafting letters and other documents on behalf of the organization, as needed.
Booking travel arrangements for management team
Financial Duties and Responsibilities
Ensuring that all monies received by Kimanya-Ngeyo are appropriately received and entered in the accounting system. The same applies for all disbursements.
Carrying out all payroll functions Ensuring all disbursements are fully accounted for.
Reviewing accounting transactions in the accounting system to ensure they are accurately captured.
Taking on responsibilities of a bank agent on behalf of KN
Assisting in the preparation of the PAYE, LST and NSSF returns, as required.
Maintaining and reconciling petty cash.
Participating in the preparation of year-end financial statements, audits, and quarterly reports, as needed.
Providing other administrative and operational support, as required.
Qualifications, Skills and Experience:
Bachelor’s degree preferred
A minimum of two years of administrative assistance experience, or an equivalent combination of education and experience.
Excellent communication skills both written and oral
Experience in Microsoft Office (Word, Excel, PowerPoint) preferred
Experience in MS Outlook preferred
Extraordinary organizational skills with effective time management skills
Ability to successfully accomplish multiple tasks simultaneously
Excellent attention to detail and the ability to plan, organize, and prioritize multiple tasks, remaining flexible while adhering to strict deadlines.
Flexible to work under pressure and respond to changing needs.
Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision.
Strong team player
How to Apply:
All suitably qualified and interested applicants should provide a cover letter—outlining your interest and suitability for this position—as well as a CV (with references), to info@kimanya.org
Deadline: 1 st October 2023
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