Account Payable Officer Lancet Lab Uganda

POSITION: Account Payable Officer (1)
Company Name: Lancet Laboratories Uganda It
Location: Kampala-Uganda
Duty Station: Bweyogerere – Kampala head office opposite UNBS HEAD QUARTERS
Reporting to: Finance Manager
Job Type: Full-Time

Organisational Description and Background
Lancet Laboratories Uganda limited is the leading provider of private diagnostic pathology services in Uganda. Incorporated and registered in Uganda since April 2009 and part of Lancet group of Laboratories in East Africa under Pathologist Lancet Kenya (PLK) based in Nairobi, Kenya and a member of Cerba Lancet Africa group of Laboratories in Africa with headquarters in South Africa.
Lancet Laboratories Uganda LTD has over 20 laboratories located in different towns in Uganda with two laboratories recommended for continuous ISO 15189 accreditation by SA NAS and four by KENAS. This makes Lancet Uganda the leading pathology diagnostic company in Uganda with six accredited labs.

Key Responsibilities
Vendor & Supplier Payments
• Processing of payments and financial transactions from suppliers, obtaining goods and services from suppliers promptly.
• Corresponding with vendors with regards to payments for services rendered and respond to inquiries.
Advise management of critical payment path and manage wrong outstanding creditors.
• Responsible for data entry, validation, and processing of various types of invoices like general overhead, subcontractor,
Management of supplier expectation and complaints

Stock management
• Liaising with finance, procurement and warehouse officers and suppliers concerning stock management
• Verifying the clearing and forwarding files for payments to the clearing and forwarding agents
Keeping the documents associated with clearing and forwarding agents in good order and processing for payments.

Employee & Statutory payments
• Oversee tax related processes.
• Review and posting of payroll related entries and correspondence with statutory y Authorities.
• Responsible for employee travel and expenses reimbursements

Banking
• Correspondence with the bank regarding management of the bank accounts and other queries
correspondence with the bank regarding management of the bank accounts and
other queries
• Review and posting of payment from corporate Mobile Money account.

Record Keeping & Reporting
• Supporting the GL reporting
• Maintaining, and verification of Fixed assets Register, tagging of company assets and carrying out impairment assessments for all sites
• Filing and maintaining supplier / vendor records
• Maintaining current and historical records
• Ensure safe custody of accounts payable documents and records, ensuring compliance with audit requirements.
• Preparation of the weekly cashflow

Reconciliations
• Review the processing and correct posting of invoices to the right GL Codes
• Review of Monthly vendor reconciliation.
• Ensuring proper reconciliation for all payments made by the company

General duties
• Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.
• Participate in establishing departmental policy.
• Assist in creating templates that will be used by the organisation.
• Assist with month closing tasks including monthly expense accruals

Required Experience
• Relevant degree in Business Administration (finance or a related field).
• Certification in any of the following ACCA/CIMA/CPA (Requirement)
Minimum of 3 to 5 Years Relevant Working Experience in Similar Role
• Relevant management studies is an added advantage.

Competencies required for the Job
• Absolute accuracy and attention to detail
• Numeracy skill and an enquiring mind
• Knowledge of laboratory information system
• Ability to handle sensitive and confidential information
• Ability to use own initiative and work in a pressured environment.