Job Title: Finance and Logistics Officer
Organisation: Restless Development
Duty Station: Kampala, Uganda
Salary: UGX 44,645,208 gross annually
Preferred start date: May 2024
Length of contract: 12 months contract with a strong possibility of renewal
Reports to: Finance and Administration Coordinator
Geographical scope: 15 intervention countries, 14 in Africa, and 1 in Europe. (Nigeria, Burkina Faso, Ghana, Sierra Leone, Senegal, Cameroon, Tunisia, Kenya, Tanzania, Burundi, Southern Sudan, Uganda, Zimbabwe, Zambia and Belgium).
Expected travel: Fairly regular international travel
About Restless Development:
Restless Development is a global non-profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most – We also coordinate the Youth Collective – a growing network of over 4000 local youth civil society groups and organisations in 185 countries. We are committed to creating an agency that walks the talk on power shifting, using the power shifting checklist, both internally and externally.
About the Programme
The four-year ‘Youth Voices Lab’ (YVL) programme seeks to create a more youth responsive and inclusive society. The programme focuses primarily on interventions to support young Africans, both in the continent and across the diaspora in Europe, in their journey towards increased engagement, connection, and empowerment. The programme will focus on interventions that support decision-makers (for example, AU and EU personnel, government officials, civil society organisations, corporations and others) in their journey to develop equal partnerships with young people and to create the conditions to address the key needs and priorities of the younger generation. In turn, these outcomes contribute to the availability and implementation of budgeted and relevant youth-responsive policy frameworks (AU-EU cooperation plans/partnerships, strategies, etc), leading to a more youth-responsive and inclusive society in which the aspirations of existing and future development frameworks are delivered, leaving no one behind.
The programme is driven by a consortium of five partners; OXFAM (Lead), Restless Development, SEARCH for Common Ground (SEARCH), Youth Makers Hub (YMH), and Makesense Africa, with in-country programming in 15 intervention countries, and youth and stakeholders engagement outside the intervention countries across Africa and Europe.
Job Summary: The Finance and Logistics Officer is an exciting role which will be central to achieving the above programme objectives. She/he will be managing finances, coordinating logistics, with cross-cultural communication skills across Restless Development’s implementing countries, working directly with the Programmes Team in the implementing countries. The successful candidate will ensure that AU-EU programme Financial reports are documented.
Key Duties and Responsibilities:
Financial Management:
- Managing the financial aspects of the program, including budgeting, expenditure tracking, and financial reporting.
- Ensuring compliance with donor regulations and financial procedures.
- Providing financial analysis and advice to support decision-making.
- Providing training and support to staff and partners on financial and logistical procedures.
- Building the capacity of team members to effectively manage program resources.
- Promoting best practices in financial and logistical management across the program.
- Support annual external audit of the Project and Restless Development Internal audits.
Logistics Management:
- Coordinate procurement, transportation, and distribution of materials.
- Oversee event logistics and manage inventory to ensure timely delivery of goods and services.
- Coordinating logistical aspects of program activities, including procurement, travel, transportation, and distribution of materials.
- Managing inventory and ensuring timely delivery of goods and services.
- Overseeing logistical arrangements for events, workshops, and meetings.
Grant Management and Budget Oversight:
- Supporting the management of grants and contracts, including compliance monitoring and reporting.
- Facilitating grant application processes and ensuring proper documentation for both online and physical filing.
- Liaising with funding agencies and partners regarding grant requirements and deliverables.
- Monitoring program budgets, ensuring alignment with project objectives and donor requirements.
- Tracking expenditure against budget lines and identifying variances for corrective action.
- Providing regular financial reports to management and stakeholders.
- Update monthly and quarterly spend overall budget to facilitate monthly project status meetings.
Reporting and Documentation:
- Preparing and reviewing financial and logistical reports for internal and external stakeholders.
- Maintaining accurate records and documentation related to program finances and logistics.
- Ensuring compliance with reporting requirements and deadlines.
Collaboration and Communication:
- Collaborating with program staff, partners, and stakeholders to ensure effective coordination of activities.
- Communicating financial and logistical information clearly and accurately to relevant parties.
- Participating in meetings, workshops, and conferences to represent the program as needed.
Continuous Improvement:
- Identifying opportunities for process improvement in financial and logistical management.
- Implementing strategies to streamline operations and enhance efficiency.
- Contributing to organisational learning and knowledge sharing initiatives.
Adherence to Policies and Procedures and Managing Risks:
- Ensuring compliance with organisational policies, procedures, and ethical standards.
- Upholding principles of transparency, accountability, and integrity in all aspects of work.
- Adhering to relevant legal and regulatory requirements governing financial and logistical activities.
- Identify and mitigate financial and logistical risks to program delivery.
- Implement risk management strategies and conduct periodic assessments.
Others (5%)
- Other duties as required, including occasional work on weekends for which time off in lieu (TOIL) can be taken.
About you
We are looking for people with the right competencies and skills for the role, and who demonstrate the personal qualities consistent with our values.
- Our value: HEART – We are who we serve. We are brave.
- Behavior: Manages their time effectively to deliver quality against individual goals. Ensures value for money when utilising resources and efficiently processing finances.
- Innovation : Works on own initiative and offers creative approaches to improving work
- Our value: HEAD – Delivers Quality. We are 100% professional.
- Behavior: Manages their time effectively to deliver quality against individual goals. Ensures value for money when utilising resources and efficiently processing finances.
- Decision Making: Proposes solutions to challenges and consults with others when making operational decisions within their area of responsibility.
- Our value: VOICE – We generate leaders. We are proud to carry the banner for youth-led development.
- Behavior: Capably manages their own workload and takes up opportunities to lead on areas of work, with support from colleagues. May supervise Interns and/or teams of Volunteers.
- People Development: Understands how individual goals contribute to team priorities. Uses feedback to identify personal growth areas willingly and provides constructive feedback to others.
- Our value: HANDS – We are in it together. We listen and learn.
- Behavior: Actively listens and learns from those around them. Uses effective two-way communication to build rapport and relationships in the community.
- Collaboration: Is an integral team member, contributing to team excellence and maintaining strong relationships with colleagues and stakeholders.
Qualifications, Skills and Experience:
Essential
- University degree in accounting or finance or relevant field of study, or equivalent work experience.
- Part ACCA/CPA qualification.
- Strong proficiency in budgeting, financial analysis, expenditure tracking, and reporting.
- Experience in coordinating procurement, transportation, and distribution of materials, along with inventory management.
- Understanding of donor regulations, financial procedures, and grant management principles.
- Ability to identify financial and logistical risks, conduct risk assessments, and implement mitigation strategies.
- Strong attention to detail to ensure accuracy in financial and logistical documentation and reporting.
- Flexibility to adapt to changing project requirements, priorities, and environments.
- Capacity to troubleshoot issues related to financial and logistical operations and propose effective solutions.
- Ability to work effectively in a team environment, fostering collaboration and coordination among team members.
- Excellent organisational skills to manage multiple tasks, prioritise work, and meet deadlines.
Desirable
- Prior experience in a similar role within international development projects.
- Proficiency in relevant software tools for financial management, logistics tracking, and reporting.
- Experience in managing grants and contracts, including compliance monitoring, reporting, and liaison with funding agencies
- Ability to work effectively in diverse cultural contexts and with multicultural teams.
- Understanding of global, regional, and country-level frameworks related to youth development, sustainable development goals, and other relevant initiatives.
Remuneration: We are proud to commit to a transparent global salary scale, ensuring a fair and comparable system of pay across all global locations. In addition to salary, we offer pension contributions and other benefits in accordance with the local Hub.
Restless Development is an Equal Opportunities employer and welcomes applications from all sectors of the community. Restless Development will ensure that no applicant or staff member receives less favourable treatment on the grounds of gender, sexual orientation, marital status, social status, caste, race, ethnic origin, religious belief, age, HIV status, disability, or any other factor that cannot be shown to be relevant to performance.
How to Apply:
Please submit your CV (2-3 Pages) and a cover letter (using no more than 750 words) that provides tangible examples of how your skills, knowledge and experience will support your ability to perform the key priorities outlined in the above job description (For more tips on how to apply visit our website here.)
Deadline: 4th April 2024 by 5:00pm