HR Assistant Epicentre

Company Description
Epicentre is an organisation created by Médecins Sans Frontières (MSF) in 1986. We conduct field epidemiology, training, and research activities for MSF interventions. Our activities for populations in precarious situations are led from Uganda, Niger, and France, and through the programs of MSF and others. They mainly concern infectious diseases and undernutrition.

The Ugandan Research Center conducts research activities on public health issues relevant to Africa, according to GCPs (Good Clinical Practices) quality standards, in close collaboration with MSF, Mbarara University of Science & Technologies, and other stakeholders in health sector. Current projects, include clinical and vaccinal trials, focus on TB, HIV, central nervous system infections, and yellow fever.

Job Description
• Under the supervision of the Personnel Administration Manager, managing personnel files and ensuring accuracy and compliance as well as timely payments.
• Recording all required staff information in Homere, such as personal information, contracts, leaves, pay slips, etc.
• Updating Social Security Tax office files in order to comply with legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.
• Preparing employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.
• Preparing monthly pay slips for all staff, edit and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Supervising support staff (Cleaners/ Cooks); ensuring their routine training (IPC), rostering, meetings, etc.
• Following up Office/ House stock management and replenishments and repairs/ maintenances.
• Keeping record of daily workers and incentive workers, and preparing payments as guided by the Personnel Administration Manager.
• Preparing meal allowance during travel and handling to finance for payment after having the right information from the Personnel Administration Manager.
Requesting stationery for general office and Administration.
• Making all administrative information available to the staff: posting, meetings, etc., supporting the Personnel Administration Manager during meetings upon request.
• Organizing monthly guest house utility bills and submitting for payment.
• Executing additional HR/ Admin tasks delegated by the Personnel Administration Manager.

Qualifications
• Education: Desirable Business Administration or HR related diploma
• Experience: Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.
• Knowledge of Homère or any HR software is an asset
• Kowledge: Essential computer literacy (word, excel, internet, power point, databases etc.)
• Competencies: Result oriented, quality oriented, Teamwork, Cooperation, flexibility, commitment and service

Additional Information
What you will get
• You will work with a multicultural team in the field of epidemiology and clinical research
• You will evolve in the humanitarian environment
• Your contributions and ideas will be valued and highly appreciated
• You will participate in the life of the organization and your responsibilities will evolve over time
• Fixed-term contract of 6 months.
• Position to start in May 2024.
• Position based in Mbarara.
• Remuneration according to experience and Epicentre salary grid.