Job Title: Supply Chain Volunteer (No Experience US NGO Jobs)
Organisation: International Rescue Committee (IRC)
Duty Station: Palabek Kal, Uganda
About US:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.
Job Summary: The Supply Chain Volunteer holds the primary responsibility of carrying out various supply chain monitoring and coordination functions including warehousing, Asset management, procurement, logistics/ transport, and maintenance reporting any incidents that may arise immediately to the Supply Chain Officer.
Key Duties and Responsibilities:
- Implementation and maintenance of standard IRC procurement policies and procedures
- Ensuring that procurement is conducted in accordance with IRC and donor specific policies.
- Attending all procurement committee meetings as a nonvoting member.
- Coordination with Finance, Admin, and program departments to ensure integrated internal controls by raising timely payment requests for all vendor invoices with fully auditable supportive documentations submitted to Finance.
- Ensuring that a transparent and responsive procurement process is implemented and maintained.
- Routine communication, coordination, planning with the relevant staff/ programs regarding the order and delivery of supplies.
- Ensuring that all supplies, services, and equipment required are delivered in time.
- Establishment and maintenance of ethical, professional working relationship with suppliers
- Follow up with staff to ensure attendance registers are obtained to support expedite vendor invoice payments.
- Receive non-pharmaceutical inventory supplies delivered by vendors and preparing delivery reports matching the PO, supplier delivery notes and the invoices.
- Maintain non pharma inventory store/ admin store and update all inventory tools to ensure proper tracking of inventory in and out of the store.
- Participate in the monthly inventory counts for both pharma warehouse and non-pharma warehouses following all the standard operating procedures of Inventory counting.
- Prepare waybills and gate pass for any goods that leave store/office.
- Prepare and submit inventory reports weekly and end month.
- Support admin to prepare consumption reports for all facilities including office to inform replenishments are approved.
- Any other duties or tasks as assigned.
Qualifications, Skills and Experience:
- University degree in Procurement, Business Administration/Financial Accounting or Logistics related Program or equivalent (CIPS qualification will an added advantage).
- Fluent English (written and spoken) and Arabic.
- At least one year of prior experience of working in Supply chain management in a multi-cultural environment.
- Good communication and staff management skills.
- Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook).
- Excellent interpersonal and communication skills
- Remains productive when under pressure.
- Knowledge of procurement principles and contract Management.
- Commitment to understanding IRC’s aims and IRC way.
- Demonstrates a systematic and efficient approach to work.
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 29th April 2024
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