Job Title: Finance Assistant
Organisation: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 22-Finance-RSCE-189971-R-Entebbe (R)
About US:
The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.
Key Duties and Responsibilities: Within the delegated authority, the Finance Assistant will carry out the following duties:
- Releasing of all commercial vendors or services payments for all RSCE Client Missions House banks
- Review and Process Education Grant requests for RSCE and all Client Missions in conformity and adherence to applicable United Nations education grant policy and ST/AI issuances or practices.
- Assists in the development of the Service Line’s annual budget, particularly with respect to the establishment of major resourcing priorities, and preparing cost estimates and budget proposals, in line with the Service Line’s resourcing requirements. Assists in the review, analysis and revision of data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs;
- Releasing payments of staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.;
- Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance of the Service Line Manager;
- Reviewing Business Partner maintenance request for both Vendors and, Staff members and third parties and following up to obtain missing documentation; Maintains a record of pending issues, updating case files weekly; Responses to queries from Vendors, Procurement, SAU, R&I, etc.; Assists in measuring performance against established KPI’s;
- Services related to the processing of payroll related payments and electronic bank transfers for non-payroll payments; Processing cheque payments. BP maintenance for new staff and amendment of bank details for existing staff. Processing local transfer payments to house banks. Verifying and checking all transfers to house banks depending on currency and location. Imprest payment and preparation of imprest statements. Preparation of remittance requests to UNHQ and projection of off-cycle payments. Liaising with local/international banks. Answering queries from staff members, missions, and banks; Keeping accurate records for the purpose of auditing, and performance reports.
- Releasing payroll for all categories of staff and non-payroll related payments after a thorough review, verification and reconciliation and report preparation.
Qualifications, Skills and Experience:
- The applicant for the United Nations Regional Service Centre Entebbe (RSCE) Finance Assistant job must hold a High school diploma or equivalent is required. Technical or vocational certificate in accounting, finance or related fields is desirable
- A test or examination in [field of the test / examination, including the GGST for the general service, if applicable is required.
- A minimum of seven (7) years of experience in financial management, administrative services Treasury/Cashier Services or related area is required.
- Experience in application of UN Financial Rules and Regulations, including administration of a broad range of Allowances and Payments, in an operational environment or similar organization using SAP or Umoja is desirable”
- Experience working in a United Nations common system field operation (inclusive of
- peacekeeping, political missions and UN agencies, funds and programmes) or similar international organization or non-governmental organization in a conflict or post-conflict setting is desirable
- Experience in advanced Microsoft Excel, Word, PowerPoint, Power BI and work flow tracker is desirable
- Experience in data analysis and management is desirable
- Experience in application of United Nations education grant policy in an operational environment using Field Support Suite system, Adobe and ERP or Umoja is desirable
- Languages: Fluency in English is required. Knowledge of French is desirable.
Competencies
- Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
- Planning & Organizing – Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.
NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All candidates who wish to join the United Nations should apply online at the link below.
Deadline: 30th September 2022
For more of the latest jobs, please visit https://www.uganda.jobsportal-career.com or find us on our facebook page https://www.uganda.jobsportal-career.com