Job Title: Document Controller
Organisation: Mota-Engil Africa
Duty Station: Uganda
About US:
Mota-Engil is a Portuguese group in the sectors of civil construction, public works, port operations, waste, water, and logistics. The Mota-Engil Group comprises 228 companies within three major business areas – Engineering and construction, Environment and Services and Transport concessions – operating in 21 countries through its branches and subsidiaries, including Mota-Engil Engenharia e Construção, S.A., Tertir, SUMA, INDAQUA Manvia, Vibeiras, Ascendi and Martifer.
Key Duties and Responsibilities:
- To Process all documentation on the project.
- Ensures that all archived documents are stored in compliance with relevant guidelines and regulation of the project.
- Review and update technical documentation.
- File Records in physical and digital records.
- Archiving files and ensuring all team members have access to necessary documentation.
- Create templates for future use.
- Manage the flow of documentation within the organization.
- Edit and check for accuracy of files.
- Ensure that all the documents are developed and managed in accordance with the Documentation Management System specifications.
- Participate in the implementation of the Documentation Management system, setting-up and explaining rules and procedures, jointly with concerned people in Headquarters.
- Follow and improve the Documentation Management system.
- Provide support (training, daily assistance, advises) in the use of Documentation Management System to the site team.
- Ensure documents are shared at key times to facilitate timely project completion.
- Controls the access to the project documents, establishes, and updates the document registers.
- Consistently reviews and updates project with the project manager and engineers.
- Ensure proper delivery and maintenance of all correspondence and other transmittals from stakeholders, Contractor and suppliers in a systematic way.
- Perform other duties as required by Project Information Manager.
Qualifications, Skills and Experience:
- The ideal applicant must hold a Degree in Public Administration and in a related field or a certificate/training in administration with 5 years’ experience in construction projects document control operations.
- At least ten years of experience in Documentation control and management.
- Proven work experience in Laboratory operations and procurement services with training in RAC’s (Health and Safety procedures) Advanced experience in document control, archiving systems like electronic Live links and New Prodom and document confidentiality compliance.
- Proficient in MS Power Point programs.
- Medium proficiency in the Information, Data & Document Management area. Understanding of Project Technical. Documentation Requirements and Deliverables.
- Working knowledge of Electronic Document Management Systems (Office 365 – SharePoint). Excellent writing skills, technical documentations, specifications, training materials, presentations, and others.
- Advanced user of MS Office suite of software (Excel, Word, PowerPoint, Access), Adobe Acrobat Pro. Working experience with generating Document Control reports/Statistics.
How to Apply:
All suitably qualified candidates should apply online at the link below
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