Intern (Procurement Support) kampala Alight

KEY DUTIES & RESPONSIBILITIES
• Prepare PRF’s for service and goods relating to Operations department.
• File reviewed and approved Procurement Requisition Forms (PRF’s) submitted to the Operations Officer.
• Draft Request for Quotations (RFQ’s) for cash, single quotation and simple quotations procurement thresholds.
• Draft Bid Analysis (BA) for simple quotation and formal quotations procurement thresholds, submit to the Operations Officer for review.
• Support the Procurement Team with Cash & Receipt procurements and other low-value procurement transactions.
• Prepare draft Purchase Orders (PO) for review of the Procurement Officer and Logistics & Supply Chain Manager as and when required.
• Support to compile procurement paper works, draft evaluation reports of the procurement committee meetings and submit for review of the Procurement Team.
• Follow up executed orders with selected vendors and ensure prompt service and goods delivery.
• Scanning and uploading of all procurement documents for ease of review and approval in Ready Sign platform and e-filing.
• Update the procurement tracker on daily basis with details of progress on procurement transaction files for monthly reporting.
• Tracking and recording of all payments submitted to Finance for settlement of supplier claims.
• Ensure proper and accurate filling system of procurement transaction copies for purposes of compliance to standard record keeping, audit trails and traceability.
• Responsible to facilitate procurement document flow processes for review and approvals/signatures by Supply Chain Coordinator, Finance Coordinator, Head of Programmes and Executive Director.
• Print or photo copy and organize procurement supporting documents orderly and consistently for review and appropriate onward processing.
• Perform any other duty that may be assigned by either the logistics manager or procurement officer when necessary.

REQUIREMENTS
• Minimum Bachelor’s degree in relevant field (Supply chain, Economics, Accounting, Management, etc.)
• Excellent verbal and written communication in English.
• Excellent computer skill. Hands on experience of MS word, Excel, and PowerPoint.
• Able to demonstrate professional ethics and working with a high degree of confidentiality.
• Willing to learn and having a good attitude.
• Work with minimum supervision, be self-motivated, and proactive