Human Resource Assistant Epicentre

Epicentre is a Non Government Organization created by Médecins Sans Frontières (MSF) in 1987 to help improve the quality of its field interventions. Since 1996, Epicentre has been a World Health Organization (WHO) collaborating centre for research in epidemiology and response to emerging diseases. Epicentre’s work hinges around three main activity areas: clinical research, field epidemiology and training.

Location: Mbarara, Uganda
Reports to: Personnel Administration Manager Duration: 6 months contract

General responsibilities (not exhaustive)
• Under the supervision of the Personnel Administration Manager, managing personnel files and ensuring accuracy and compliance as well as timely payments.
• Recording all required staff information in Homere, such as personal information, contracts, leaves, pay slips, etc.
• Updating Social Security Tax office files in order to comply with legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.
• Preparing employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance. Preparing monthly pay slips for all staff, edit and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Supervising support staff (Cleaners/ Cooks); ensuring their routine training (IPC), rostering, meetings, etc.
• Following up Office/ House stock management and replenishment and repairs/ maintenance.
• Keeping record of daily workers and incentive workers, and preparing payments as guided by the Personnel Administration Manager.
• Preparing meal allowance during travel and handling to finance for payment after having the right information from the Personnel Administration Manager.
• Requesting stationery for general office and Administration.
Making all administrative information available to the staff: posting, meetings, etc.
• Supporting the Personnel Administration Manager during meetings upon request.
• Organizing monthly guest house utility bills and submitting for payment.
• Executing additional HR/ Admin tasks delegated by the Personnel Administration Manager.

Requirements:
Education: Desirable Business Administration or HR related diploma
Experience: Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing countries.
Knowledge of Homère or any HR software is an asset
Kowledge: Essential computer literacy (word, excel, internet, power point, databases etc.)
Competencies: Result oriented, quality oriented, Teamwork, Cooperation, flexibility, commitment and service